Accounts Receivable / Accounts Payable Specialist (Logistics Support)

Position Overview:
We are seeking a detail-oriented and reliable Accounts Receivable / Accounts Payable Specialist with strong QuickBooks experience and a working knowledge of logistics operations. This role will support daily accounting functions while assisting with general office operations and serving as a key point of contact when the owner is out of the office. The ideal candidate is organized, proactive, and comfortable wearing multiple hats in a fast-paced logistics environment.

Key Responsibilities:

• Manage full-cycle Accounts Receivable and Accounts Payable processes
• Generate and send invoices, monitor aging reports, and follow up on outstanding payments
• Process vendor invoices, verify accuracy, and ensure timely payments
• Maintain accurate financial records using QuickBooks
• Reconcile bank statements, credit cards, and general ledger accounts
• Assist with payroll support and expense tracking as needed
• Support logistics operations by coordinating with drivers, vendors, and clients when necessary
• Handle incoming calls, emails, and general office inquiries
• Maintain organized filing systems (digital and physical)
• Act as a point of contact and assist in overseeing office operations when the owner is out conducting sales activities
• Provide administrative support including data entry, reporting, and document preparation

Qualifications:

• 2 years of experience in Accounts Receivable and/or Accounts Payable
• Strong proficiency in QuickBooks (required)
• Experience or familiarity with logistics, transportation, or supply chain operations preferred
• Solid understanding of basic accounting principles
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• High attention to detail and accuracy
• Ability to work independently and take initiative

Preferred Skills:

• Experience in a logistics or transportation company
• Knowledge of invoicing tied to freight, shipping, or delivery operations
• Bilingual (English/Spanish) is a plus

Work Environment:

• Fast-paced logistics office setting
• Collaborative team environment with opportunities for growth