What are the responsibilities and job description for the Administrative Assistant position at Cita Angels Homecare?
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, technical proficiency, and excellent communication skills will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture.
Responsibilities
- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Handle data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Word processing tools
- Maintain organized filing systems, both digital and physical, ensuring quick retrieval of documents and records
- Assist with calendar management and scheduling appointments for team members or executives
- Support office management activities by coordinating supplies, managing inventory, and overseeing general administrative tasks
- Provide excellent customer service by addressing client inquiries promptly and professionally
- Perform clerical duties such as proofreading documents, preparing reports, and supporting project coordination efforts
Experience
- Prior office experience in administrative or clerical roles is highly preferred
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
- Experience using QuickBooks or similar accounting software is a plus
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Bilingual abilities are advantageous for communicating with diverse clients and team members
- Proven track record of excellent phone communication skills and maintaining professional phone etiquette
- Personal assistant experience or calendar management expertise is beneficial
- Ability to handle sensitive information discreetly while maintaining high levels of accuracy in data entry and proofreading
Join us to be part of a supportive team that values your organizational talents and technical skills! This role offers meaningful engagement in office management activities while fostering your professional growth in a lively, energetic environment.
Pay: $18.00 - $25.00 per hour
Work Location: In person
Salary : $18 - $25