Accounting Specialist

About Circle U Foods, Inc.

At Circle U Foods, we’re passionate about delivering high-quality products and outstanding service. Our mission is simple: exceed expectations through innovation, efficiency, and a commitment to food safety.

We’re proud of our inclusive culture that celebrates diversity and empowers our team to thrive. We strive to create an environment that drives accountability and continuous improvement.

With a focus on safety, transparency, and ethical practices, we partner with our customers and stakeholders to build lasting value. Circle U Foods is more than a business—we’re a family dedicated to making a positive impact in our industry and community.

Job Summary: The Accounting Specialist plays a key role within the finance team, responsible for full-cycle accounting tasks and ensuring accuracy in financial reporting. This position requires strong accounting knowledge, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities and Skills:

Accounts Payable

• Perform full-cycle accounts payable processes.
• Process vendor invoices, expense reports, and payments to ensure accuracy.
• Verify general billing and integration accuracy between QBO and the ERP system.
• Review invoices for appropriate documentation prior to payment.
• Process invoices by reviewing and verifying accuracy, completeness, and compliance with company policies.
• Enter non-inventory (purchase order) bills and data into QBO.
• Maintain accurate records of vendor bills and related documentation.
• Prepare and analyze weekly check runs.
• Print vendor check payments.
• Initiate vendor online and ACH payments on a weekly basis.
• Reconcile vendor accounts and statements.
• Research and resolve vendor bill discrepancies.
• Reconcile credit card accounts.
• Verify the accuracy of credit card costs and receipts submitted through the spend management system.
• Process new vendor credit applications as requested.
• Create new vendor profiles in the ERP system and ensure proper integration into QBO.
• Finalize vendor profile setup in QBO by attaching all required data and documentation.
• Conduct independent verification to establish new ACH payment profiles in the bank’s system.
• Maintain vendor relationships through regular communication.
• Provide support for internal audits and reconciliations.
• Assist with special projects and other accounting tasks as needed.
• Review and process employee expense reports.
• Contribute to timely month-end close processes.
• Update and maintain vendor profiles.
• File and organize accounts payable records.

Accounts Receivable

• Perform full-cycle accounts receivable processes.
• Process customer credit returns.
• Apply cash receipts and prepare daily deposits.
• Process and review customer credit applications.
• Monitor and respond to the accounting department’s email inbox.
• Monitor ERP system integrations for accuracy and completeness.
• Review sales orders and generate daily customer invoices.
• Communicate with customers to resolve accounting-related tasks and inquiries.
• Send customer account statements on a monthly basis.
• Carry out weekly collection efforts, including following up with clients on outstanding invoices and resolving payment discrepancies.
• Reconcile accounts by investigating and resolving irregularities or inquiries.
• Maintain accurate accounts receivable files, records, and payment documentation.
• Update and maintain customer profiles.
• Provide support for special projects and other accounting tasks as needed.
• Assist with internal audits and reconciliations.
• Contribute to timely month-end close processes.
• File and organize accounts receivable records.

Education and/or Work Experience Requirements:

Required

• High school diploma or GED with significant relevant accounting experience.
• 3–5 years of hands-on accounting experience.
• Solid understanding of GAAP and general accounting principles.
• Proficiency with accounting software, including QuickBooks Online (QBO).
• Intermediate-level skills in Microsoft Excel.
• Prior experience with accounts payable, accounts receivable, and general ledger activities.
• Experience supporting month-end close processes and account reconciliations.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to prioritize and manage multiple tasks to meet deadlines.
• Effective written and verbal communication skills for vendor and customer interaction.
• Ability to maintain confidentiality when handling sensitive financial information.

Preferred

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• Experience with ERP systems and accounting software integrations.
• Prior exposure to audit processes (internal or external).
• Familiarity with spend management systems and electronic payment platforms.
• Work experience in manufacturing, food production, or distribution environments.

Physical Requirements and Working Conditions:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds occasionally (e.g., files, boxes of records, or office supplies).
• Ability to move about the facility as needed to interact with team members in office and production areas.
• Work is performed primarily in an office environment with moderate noise levels.
• Occasional exposure to a production/manufacturing environment when collaborating with other departments.
• Standard business hours apply, with occasional extended hours required to meet deadlines.

Other Duties:

• Follow food safety and quality protocols.
• Follow GMPs (Good Manufacturing Practices), housekeeping and safe work practices.
• Other duties as assigned.

Benefits:

Circle U Foods offers a benefits package that includes:

• Company paid employee-only health (HMO), dental, vision, and life insurance. A PPO health plan is offered with a cost share.
• Voluntary insurance plans for short-term disability coverage, Accident and Critical Illness.
• Additional voluntary life insurance policy available
• COVID and Flu incentive - 8 hours per vaccination dose
• Accrued Paid Time Off: 0-5 years, 2 weeks; 5-10 years, 3 weeks; 10 years 4 weeks

Equal Opportunity Employer
Circle U Foods, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Conditions of Employment

• Eligibility to Work: Applicants must be legally authorized to work in the United States and provide appropriate documentation to complete the I-9 verification process.
• Age Requirement: Applicants must be at least 18 years of age.
• Transportation Requirement: Applicants must have reliable transportation to and from work to meet job attendance and punctuality requirements.
• Pre-Employment Screening: Candidates must successfully pass a background check and drug test.

COVID-19 Considerations
Vaccination is not required; however, vaccination incentives are offered.