Executive Assistant

Are you the person who keeps everything moving, catches the details others miss, and gets things done without being asked twice?

Victoria Merchant Group - KW Foothills is looking for a sharp, proactive Executive Assistant to become the team owner’s right hand and bring structure, follow-through, and momentum to a growing real estate business. From keeping clients and transactions on track to preparing listings, coordinating staging and photography, and managing CRM follow-ups, you’ll make sure the details are handled and nothing falls through the cracks.

Responsibilities

• Coordinate and manage the executive's daily schedule, ensuring all appointments and meetings are efficiently organized.
• Serve as the primary point of contact for internal and external communications, maintaining professionalism and confidentiality.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and clarity.
• Oversee the preparation and execution of real estate listings, including coordinating staging and photography.
• Manage client relationships by ensuring timely follow-ups and maintaining an organized CRM system.
• Facilitate smooth transaction processes by liaising with clients, agents, and other stakeholders.
• Assist in the planning and execution of company events and team-building activities, fostering a collaborative environment.

Qualifications

• Experience in managing executive schedules and coordinating complex calendars.
• Ability to serve as a primary point of contact, maintaining professionalism and confidentiality.
• Proven track record of preparing and editing high-quality correspondence, reports, and presentations.
• Familiarity with real estate processes, including staging and photography coordination.
• Strong organizational skills to manage client relationships and maintain an efficient CRM system.
• Ability to facilitate smooth transaction processes by liaising with clients, agents, and stakeholders.
• Experience in planning and executing company events and team-building activities to foster collaboration.

Compensation

$80,000 OTE (Base Bonus)

About Victoria Merchant Group - KW Foothills

Victoria Merchant Group - KW Foothills is a growing real estate team focused on delivering a smooth, high-touch experience throughout every stage of the real estate process. The team values organization, responsiveness, ownership, and professionals who take pride in keeping the business moving.

Victoria Merchant Group - KW Foothills is a growing real estate team focused on delivering a smooth, high-touch experience throughout every stage of the real estate process. The team values organization, responsiveness, ownership, and professionals who take pride in keeping the business moving.