Staff Accountant (Fixed Assets, Reconciliation & Utility Analysis)

SCOPE:   The Staff Accountant – Fixed Assets, Reconciliations & Utility Analysis plays a critical role in ensuring accurate and timely financial recording and reporting for the Cincinnati Metropolitan Housing Authority (“CMHA” or “Agency”) and its Instrumentalities. This position upholds the agency's core values of Respect, Accuracy, Timeliness, Integrity, Excellence, Accountability, Initiative, Creativity, Quality, Value, and Professionalism. The accountant is accountable for maintaining the fixed asset register, recording asset acquisitions and dispositions (including RAD transfers), calculating depreciation, and supporting audit processes. In addition, this role is responsible for reconciling high-volume bank accounts using ADRA, initiating bank transfers and wires, and conducting utility analysis to support operating subsidy filings.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following statements outline the general scope and nature of work associated with this position. They are not intended to be an exhaustive list of all duties, responsibilities, or required skills. These duties exemplify the agency’s commitment to integrity, excellence, and professionalism in accordance with our core values.

Fixed Asset Duties

• Develop, implement, and monitor internal controls to ensure accurate, timely, and integrity-driven fixed asset reporting.
• Collaborate respectfully and professionally with IT and Central Purchasing to assign tag numbers for all fixed assets and vehicles.
• Accurately record fixed asset acquisitions and dispositions in YARDI and ensure supporting Roll Forwards are maintained.
• Reconcile subsidiary ledgers to the general ledger, maintaining quality and transparency.
• Calculate and record depreciation in a timely manner.
• Conduct periodic reviews for intangible asset impairments and provide recommendations with accountability and value in mind.
• Support RAD conversion entries and ensure prompt and accurate transfer recordings.
• Track capital budget expenditures with clarity, initiative, and accuracy.
• Prepare fixed asset audit schedules and provide creative, insightful support to auditors.
• Provide ad hoc analyses related to fixed assets when needed.

 Reconciliation Duties

• Lead reconciliation efforts using ADRA with a focus on accuracy, accountability, and timeliness.
• Prepare timely and accurate bank reconciliations and necessary correcting journal entries.
• Partner with colleagues to ensure collaborative alignment with the general ledger.
• Assist in the implementation of Touchstone Properties bank accounts on ADRA.
• Participate in monthly and year-end close processes, applying professional judgment and timeliness.
• Prepare thorough balance sheet reconciliations and comprehensive variance analyses.
• Develop management reports that reflect integrity, clarity, and solutions to reconciling items.
• Respond efficiently to audit requests with accuracy and professionalism.
• Initiate and track all bank transfers and wires with reliability and precision.
• Support inventory control by collaborating with the Warehouse team during physical counts.
•  Assist in preparing timely and accurate reports to Management, HUD, and the Board of Commissioners.
• Contribute to year-end audits including Financial, SEMAP, PHAS, and other governmental reviews.

 Utility Analysis

• Establish and maintain a detailed utility register incorporating account and meter numbers, locations, and usage data.
• Monitor billing for accuracy and escalate discrepancies with initiative and accountability.
• Ensure all utility invoices are processed timely and with high accuracy.
• Partner with the Controller and utility companies to reconcile accounts, applying a strong sense of value and responsibility.
• Identify and resolve missing invoices or billing issues.
• Implement and oversee automated billing processes to improve operational efficiency and quality.
• Ensure proper documentation and uploading of bills into YARDI with attention to detail and professionalism.

 Other Duties

• Document and update clear, quality-driven operational procedures for all tasks performed.
• Participate in cross-training efforts, promoting team creativity, initiative, and respect.
• Perform other duties as assigned in support of the agency’s mission and values.