Student Ministry Administrative Coordinator

Staff Position Title: Student Ministry Administrative Coordinator

Principal Function:

The Student Ministry Administrative Coordinator will work with the NextGen Ministry Director and Student Ministry team to provide administrative leadership and support in the ongoing operations of high-level ministry to students and families. The Student Ministry Administrative Coordinator will also actively provide ministry to students, parents, and Adult Volunteer Leaders.  

Reports To: NextGen Ministry Director

Responsibilities:

General

• Spiritual Growth: Actively pursue and model a growing relationship with Jesus.
• Culture: Instigate and protect the 10 Characteristics of CATM’s Leadership Culture.
• Collaboration: Work with the CATM staff team at-large to create & promote unity and collaboration within the staff.
• Stewardship: Display good stewardship in managing Student Ministries’ resources in a manner that supports CATM’s vision and the master SM plan.
• Demonstrates a personal lifestyle consistent with the beliefs of CATM. 

Team Leadership

• Alongside pastoral staff, actively lead in the planning and/or facilitation of Student Ministry team meetings.
• Actively lead in the coordination of ministry operations across all campuses. 

Program Development/Logistics

• Actively contribute to the development and effective facilitation of excellent weekly programming that supports the master spiritual growth plan for students.
• Assist in the management and support of Adult Volunteer Coaches and Leaders.
• Manage tasks related to Data Analytics systems, including the recording and reporting of weekly programming metrics.
• Oversee supply systems vital to programming, including the planning, purchasing, and organization of weekly supply needs.
• Work with the Student Ministry team to ensure all setup needs are met for Student Ministry weekly / monthly programming (Wednesday PM, Sunday AM, Leadership Meetings, Baptism 101, etc.)

Student Leader Development / Interns

• Oversee and manage Middle and High School Student Internship program, including leader development for all interns.

Guest Assimilation

• Manage assimilation process and coordinate Student Ministry staff/leaders on follow up 
• Process first-time guest cards to ensure necessary follow up with students.
• Assist in maintaining important data on students and families in church database

Student Ministry Financials

• Assist in the management of Student Ministry budgets.
• Work with Pastoral staff and NextGen Director in the creation, management, and reconciliation of event budgets.  

Communications

• Assist in communications with adult leaders, student leaders, parents, and students at-large 
• Work with the Comm Team to coordinate social media, design, print, and other media needs. 

School Partnerships

• Coordinate staff facilitation of School Ministry Plan. Oversee scheduling of school ministry events.
• Coordinate school related banquets and outreach events.

Special Events/Projects

• Assists in all areas of planning and executing SM special events (camps, retreats, Girl’s Ministry events, Graduate Recognition, milestone events, banquets, etc.) & other NextGen events / projects.
• Manage Master Planning Documents for the Student Ministry team. 

Pastoral Support

• Offer ministry support to Student Ministry pastoral staff across campuses, as needed. 

Other

• Weekly Staff Meetings (4-6 hrs per week)
• Ensure exceptional care of Student Ministry facilities. 
• Assist in scheduling student baptisms.
• Any additional responsibilities as directed by the NextGen Director, NextGen Pastor, or other pastoral staff.

Preferred Competencies:

• Relationship Building: Ability to build healthy relationships with staff, students, parents, and volunteer leaders.
• Communication: The ability to effectively share information in various ways within the ministry (staff, volunteers, parents, & students), and promote the ministry at large to the church & community.
• Leader Development: The ability to encourage and empower leaders to serve the ministry’s mission. This competency involves effective delegation while maintaining and prioritizing self-growth.
• Time Management:  Ability to facilitate productivity by effectively handling time. This includes appropriate time management for daily/weekly tasks, meetings, programming prep, professional development, personal time, and margin to accommodate crises as they arise in the ministry.
• Strategic Planning:  Ability to plan strategically by forward-thinking, beginning with the big picture and working towards vital details. Budget management, systems development, and organization are key ingredients in successful strategic planning.
• Conflict Resolution:  The ability to courageously initiate tough conversations to seek agreement and facilitate peace between team members, students, or families when difficult situations or anger arise.
• Flexibility: The ability to adapt and improvise when unexpected circumstances arise.
• Multi-Tasking: The ability to focus on a single task without losing track of others, simultaneously managing many responsibilities and switching between tasks as needed.



Preferred Education:

• Accredited Bachelor’s Degree in ministry or management, OR more than 3 years of successful experience in a similar role.