What are the responsibilities and job description for the Executive Assistant position at Chubb Benefits?
Chubb Benefits, a Chubb Company is seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to the Division President and Northeast Regional Vice President. The successful candidate will be a proactive problem-solver with strong communication skills and the ability to manage a diverse set of tasks in a dynamic environment.
We are proud of our tradition of success in the insurance industry of over 100 years. Come join our team of hard-working, talented professionals!
Key Responsibilities:
- Administrative Support:
- Manage and coordinate the complex calendars of the Division President and Regional Vice President including scheduling meetings, appointments, and travel arrangements.
- Draft, edit, and prepare correspondence, reports, presentations, and other documents as required.
- Screen and direct incoming communications, such as phone calls, emails, and mail, ensuring timely responses or redirection.
- Meeting and Event Coordination:
- Organize and facilitate meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
- Coordinate logistics for internal and external meetings, conferences, and events.
- Travel and Expense Management:
- Arrange detailed travel itineraries, including flights, accommodations, and ground transportation.
- Prepare and process travel expense reports, ensuring compliance with company policies.
- Process invoices using the BuyNow system.
- Project and Research Support:
- Assist with special projects and initiatives, providing research and data analysis as needed.
- Compile and synthesize information to support strategic decision-making.
- Confidentiality and Professionalism:
- Handle sensitive and confidential information with the highest level of discretion.
- Maintain professionalism in all interactions with internal and external stakeholders.
- Office Management:
- Ensure the smooth operation of the executive office, including managing office supplies and equipment.
- Serve as a liaison between the executive team and other departments, fostering effective communication and collaboration.
Qualifications:
- Proven experience as an Executive Assistant or in a similar role, preferably supporting senior executives in a corporate environment.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently and collaboratively within a team.
- High level of integrity and professionalism.
- Bachelor’s degree in Business Administration or a related field is preferred.
Benefits:
- Competitive salary and comprehensive benefits package.
- Opportunity to work closely with senior leadership and gain insights into the operations of Chubb Workplace Solutions.
- Professional development and growth opportunities.
About Us
Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.