Entry Level Accounts Payable Coordinator

Company Description

The Entry Level Accounts Payable Coordinator will be responsible for managing the purchase orders and payables for several projects at a time, as well as all office purchasing including setting up budgets for internal projects. Work closely with internal departments in project preparation and execution. Review the specifications provided by the department head, ensure that all documentation are distributed to suppliers and provide all required documentation for approval. Communicate with the client to establish expectations regarding the delivery schedule and proactively manage all participants in the project to guarantee the successful completion of the project. Additional responsibilities include, but are not limited to, time management, task prioritization, providing detailed status reporting, issue resolution and client support.

Role Description

This is a full-time, on-site role based in Miami, FL.

• Assist in resolving any issues or providing clarification by working with internal departments and the projects team.
• ​Work with the team to establish project timelines and allocate resources to ensure deadlines are met.
• Proactively and effectively communicate with the project team and suppliers/vendors to manage successful delivery execution.
• ​Responsible for opening and setting up new vendor accounts.
• Manage the daily issuance of purchase orders and ensure they are added to all systems.
• Review all ​invoices and acknowledgements to ensure ​all the information is correct before the order ships.
• Responsible for scheduling and arranging the logistics of deliveries to several clients in a timely manner.
• Manage the reconciliation efforts, which includes resolving discrepancies and obtaining all supplier and carrier invoices and/or credits for immediate processing.
• Foster an environment that supports and encourages personal and professional growth. Address and proactively resolve any personnel issues.

Qualifications

• 3-5 years of related experience
• Proficiency in managing reports and creating entries with a strong attention to detail and accuracy
• Basic knowledge and understanding of Finance and Accounting principles
• Knowledge of import and export procedures and practices
• Excellent organizational and time-management abilities
• Must have solid customer service and problem-solving skills.
• Effective verbal and written communication skills (English)
• Proficiency in MS Office, especially Excel
• Ability to walk and/or sit and continuously perform essential job functions
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred but not required