Accounting Specialist

Position Summary

The Accounting Specialist is a professional accounting role responsible for supporting the

Company’s general accounting operations and financial reporting processes. This position performs

technical accounting work requiring the application of accounting principles and independent

judgment in areas including accounts receivable documentation, month-end closing, balance sheet

reconciliations, cost allocations, fixed asset accounting, inventory accounting, and financial reporting

support.

The role will work closely with cross-functional departments (operations, sales, logistics, and

purchasing) to ensure transactions are properly recorded, documented, and compliant with company

policies, internal controls, and U.S. GAAP.

The Accounting Specialist analyzes financial data, evaluates account activity, prepares accounting

entries, and supports the accuracy of the Company’s financial statements.

Essential Duties and Responsibilities

General Accounting & Month-End Close

• Participate in monthly, quarterly, and year-end closing processes

• Prepare and post journal entries with appropriate supporting documentation

• Analyze general ledger activity and investigate variances

• Assist in preparation of monthly financial statements and management reports

• Maintain accounting records in accordance with U.S. GAAP and company policies

• Support external and internal audit requests

Accounts Receivable Support

• Review sales orders and billing documentation for accounting accuracy and completeness

• Ensure proper revenue documentation and supporting files are maintained

• Reconcile AR subledger to general ledger

• Assist with revenue recognition documentation and customer account analysis

• Coordinate with sales and operations to resolve billing discrepanciesAccounts Payable Support (as needed)

• Review vendor invoices for proper coding, supporting documentation, and approval

compliance

• Assist with vendor account analysis and resolution of discrepancies

• Support AP processing during peak periods or staff absences

• Analyze expense classification and ensure appropriate general ledger account usage

• Assist in accrual preparation and cutoff analysis at month-end

• Support maintenance of vendor records and compliance documentation (W-9, 1099 support,

etc.)

Balance Sheet Reconciliations

• Prepare and maintain monthly balance sheet account reconciliations

• Investigate and resolve reconciling items and aging balances

• Analyze account activity and identify unusual transactions

• Maintain reconciliation schedules and audit support documentation

Cost Accounting & Allocation

• Prepare and record cost allocations (departmental, project, and overhead allocations)

• Support product costing analysis and cost classification

• Monitor expense coding and ensure proper cost categorization

• Assist in cost review and variance analysis

Fixed Assets

• Maintain fixed asset subledger

• Record additions, disposals, transfers, and depreciation

• Track capital expenditures and maintain supporting documentation

• Prepare fixed asset rollforward schedules for audits

Inventory & Operations Support

• Participate in inventory cycle counts and periodic physical inventory

• Reconcile inventory subledger to general ledger

• Investigate inventory variances and assist in resolution

• Support inventory valuation and adjustments

• Coordinate with warehouse and operations teams regarding inventory discrepancies

Financial Reporting & Compliance

• Assist with preparation of financial statements and supporting schedules

• Maintain accounting documentation for audit and regulatory compliance

• Support preparation of audit schedules and financial reporting packages

• Follow internal control procedures and company accounting policiesQualifications

Education

• Bachelor’s degree in Accounting, Finance, or related field required

Experience

• 3 years of accounting experience (general ledger, month-end close, or public accounting

preferred)

• Experience in manufacturing, distribution, or inventory-based environment preferred

• ERP system experience (e.g., NetSuite, Oracle, or similar) preferred

Technical Knowledge

• Strong understanding of accounting principles and financial reporting

• Knowledge of U.S. GAAP fundamentals

• Experience with balance sheet reconciliations and journal entries

• Proficiency in Microsoft Excel (pivot tables, lookups, data analysis)

Competencies

• Strong analytical and problem-solving skills

• Ability to exercise independent judgment

• Detail-oriented with high level of accuracy

• Ability to manage multiple deadlines during month-end close

• Strong communication and cross-department coordination skills

• Ability to maintain confidentiality of financial information

Benefits

• 401(k) with employer match
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Long term & short term disability insurance
• Paid time off
• Paid Parental leave
• Vision insurance