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Church Administrator - St. Matthew Lutheran Church
Overview:
St. Matthew Lutheran Church and Early Childhood Center, a Christ-centered congregation of the Lutheran Church—Missouri Synod (LCMS) in Hawthorn Woods, Illinois, is seeking a faithful and dedicated Church Administrator to support and enhance our mission through effective spiritual leadership, organizational management, and strong community engagement. This position serves as a key leader in coordinating the daily operations of the church and working closely with pastors, staff, boards, and lay leaders.
Primary Responsibilities:
1. Spiritual Leadership:
Support the spiritual mission of the church by working closely with pastoral staff and congregational leadership.
Foster a Christ-centered, mission-driven culture throughout all administrative functions.
Represent the values and theology of the LCMS in all internal and external communications.
2. Administration of Board Affairs:
Facilitate coordination and communication between the pastor(s), staff, Church Council, and various boards and committees.
Ensure compliance with the church constitution and bylaws in administrative practices.
3. Office Administration:
Ensure proper documentation, record-keeping, and data management for members, contributions, and events.
Oversee purchasing, billing, payroll submissions, and financial documentation for church and school operations, ensuring timely approvals and accurate records.
Maintain secure employee files, conducts background checks, ensures regulatory compliance, and manages inventory and essential records.
4. Facilities Management:
Supervise the maintenance and use of church and school buildings and grounds in coordination with the Board of Trustees.
Coordinate with custodial staff, volunteers, and contractors for upkeep, repairs, and safety protocols.
Oversee facility-use policies, rental rates, security, and scheduling for church events and outside groups.
5. Supervision of Staff:
Serve as the direct supervisor for cemetery sexton, custodians and the media coordinator.
Foster a collaborative and accountable work environment among all team members.
Support staff in alignment with the church's mission and goals.
6. Human Resources Administration:
Maintain church and school employee records, facilitate hiring and onboarding processes, and ensure compliance with employment laws.
Oversee payroll and benefits coordination in partnership with the church treasurer or financial officer.
Develop and implement HR policies and procedures consistent with LCMS principles and legal standards.
7. Community Relations:
Serve as a liaison between the church and local community institutions, including law enforcement, fire department, schools, elected officials, and civic groups.
Represent the church at local events and foster strong, positive relationships that support the congregation's outreach efforts.
Promote the church's visibility and engagement within the broader community.
Qualifications:
A committed Christian, active in faith, and in agreement with the doctrine and practice of the LCMS.
Bachelor's degree in business administration, management, or a related field preferred; theological training a plus.
Minimum of 3–5 years of experience in church or nonprofit administration.
Demonstrated leadership, organizational, and interpersonal skills.
Proficient in office software (Microsoft Office, Google Workspace) and church management systems.
Experience with Scouting programs is a plus.
Reports to: Board of Deacons
Compensation: Commensurate with experience; includes benefits as outlined by the church's employment policies.
To Apply:
Please submit a cover letter, résumé, and list of references to Pastor Edward Blonski.