Accountant II - Bon Air Baptist Church

Immediate Supervisor: Operations Director (DO)

Principal Functions: The Accountant II is responsible for executing general and financial tasks related to the ministries and teams supported by the Operations Director.

Responsibilities:

General

• Utilize membership and accounting software (currently Shelby system)

• Work with DO to maintain the functions and organization of the finance office and its file systems (paper and electronic)

• Prepare general ledger entries for deposits, accounts payable, and other items

• Make payments and process general ledger entries as scheduled

• Run financial reports and prepare financial statements

• Assist DO with bank account reconciliations

• Assist with audits and provide required documentation.

• Develop, implement and maintain financial policies, procedures, internal controls and manual

• Perform analyses, projects, and other duties as assigned by manager

Contributions and Other Income

• Serve on counting team every week

• Process contributions and other income in the membership database and general ledger

• Make all bank deposits once or twice a week

• Keep quarterly envelope database up-to-date and submit quarterly order

• Send donor gift statements five times a year (Quarterly and Year end)

Accounts Payable

• Enter vendor invoices in the accounts payable software (currently Shelby system)

• Process accounts payable

• Reconciliation of credit card statements.

• Prepare payments and ACH transfers for approval

• Process and mail checks as appropriate

• Daily review of positive pay exception notice(s)

• Add new vendors and monitor vendor accounts to ensure payments are up-to-date

• Research and resolve invoice discrepancies and issues

• Maintain vendor files and correspond with vendors in a timely manner

Payroll

• Process payroll utilizing on-line system (currently Dominion Payroll)

• Process hours as submitted by facilities staff timecards and weekday school spreadsheet

Year-end closing

• Issue 1099’s

• Record GL accruals

Qualifications

• 3-5 years of accounts payable and general ledger experience. Nonprofit experience a plus.

• Bachelor’s degree in accounting, finance or business administration or equivalent experience.

• Proficient in Microsoft Office especially Excel

• Strong written and oral communication skills

• High level of accuracy and attention to detail

• Excellent time management and organizational skills

• Ability to pass background check