Parish Administrator

Parish Administrator / Director of Parish Operations

The Parish Administrator / Director of Parish Operations serves as the central hub of communication, hospitality, and administrative coordination for St. Michael's Episcopal Church. This person supports the Rector, staff, vestry, and ministry leaders to ensure that the mission and life of the parish are carried out with efficiency, warmth, and professionalism. The Parish Administrator manages daily office operations, oversees parish communications, maintains records, provides logistical support for worship and programs, and helps create a welcoming, organized environment for all who enter the church.

What You’ll Do

Parish Leadership & Community Life

• Help bring our mission to life through supportive, graceful administration.
• Promote our ministries—including outreach, fellowship, formation, pastoral care, worship, music, and community events.
• Track certification and training for church volunteers and staff.

Finance & Stewardship

• Record deposits and contributions of parishioners.
• Create quarterly and annual contribution statements.
• Process invoices and manage cost-sharing with Riverside School who leases space.
• Oversee Rector’s Discretionary Fund distributions and donor records.

Communications & Tech

• Prepare and send our online newsletter and special announcements.
• Manage Sunday bulletin content and on-site TV updates.
• Part of the communications team that updates website and adds content to social media.
• Handle routine IT needs for office computers and schedule IT professionals if needed.

Facilities & Property

• Oversee door programming, key access, and space reservations.
• Schedule and monitor maintenance, repairs, and vendor visits.
• Supervise cleaning services and record utility usage.

Supplies & Logistics

• Manage ordering and stock of office, copier, worship, and outreach supplies.
• Handling other duties as required.

Office Hospitality & Worship Support

• Greet visitors and warmly manage calls and drop-ins.
• Distribute readings to lectors weekly.
• Handle QR codes and bulletins for live-streamed services.
• Maintain the church calendar (both physical and digital).
• Assist with Safe Church compliance, Parochial and Annual report preparation.
• Create bulletins for worship services, funerals, weddings, and other special services.

Additionally: All employees must submit to a background check and undergo Safe Church Misconduct prevention training and a diocesan Racial Healing workshop. Training time is paid.

What Makes You a Great Fit

• A genuine love for serving in a church context.
• Strong organizational and multitasking skills.
• Comfortable with basic financial tasks and reporting.
• Excellent communicator—written and verbal.
• Able to keep healthy boundaries, hold confidences, and comply with policy.
• Tech-savvy or eager to learn (Microsoft Office church management tools).
• Warm, flexible, and skilled at navigating changing priorities with grace.

Why Join Us?

• Be part of a faith-filled parish that values beauty, love, and service.
• Work in a supportive, collaborative environment where your efforts help the whole community thrive.
• Full-time role with regular office hours expected, and some remote work allowed. (Current hours are M-Th 8:30 - 4:30, but this is negotiable.) Some flexibility given and required depending on the needs of the parish.
• Competitive salary and benefits.
• While this position requires someone aligned with our religious mission, we embrace diversity and welcome applicants of any gender, race, national origin, ethnicity, sexual orientation, family structure, or ability.

How to Apply

Please submit a cover letter and resume, sharing how your gifts can help us live into our mission with joy and faithfulness. Even if your experience doesn’t exactly match all of the items in our job description but you feel like you’d be a good fit, please reach out to us anyway!

Job Type: Full-time

Benefits:

• Employee assistance program
• Health insurance
• Retirement plan
• Vision insurance
• Paid vacation

About St. Michael’s Episcopal Church – Bon Air, Virginia
St. Michael’s Episcopal Church, founded in 1951 and part of both the Episcopal Diocese of Southern Virginia and the global Anglican Communion, is a vibrant community of faith with a mission to “Celebrate God’s Beauty, Love God’s People, Serve God’s World.” We embrace worship, outreach, fellowship, Christian formation, music, pastoral care, and community connection, living out our faith in tangible, life-affirming ways.

We’re looking for someone with a heart for service—someone who’s organized, welcoming, and excited to support the many rhythms of parish life. As Director of Parish Operations, you’ll ensure everything runs smoothly—empowering our staff, volunteers, and clergy to focus on ministry and community. This position reports directly to the senior clergy and collaborates with staff and lay leadership.