Church Administrator - St. Matthew Lutheran Church

 

Church Administrator - St. Matthew Lutheran Church

Overview

St. Matthew Lutheran Church and Early Childhood Center, a Christ-centered congregation of the Lutheran Church—Missouri Synod (LCMS) in Hawthorn Woods, Illinois, is seeking a faithful and dedicated Church Administrator to support and enhance our mission through effective spiritual leadership, organizational management, and strong community engagement. This position serves as a key leader in coordinating the daily operations of the church and working closely with pastors, staff, boards, and lay leaders.

Primary Responsibilities

• Spiritual Leadership:
• Support the spiritual mission of the church by working closely with pastoral staff and congregational leadership.
• Foster a Christ-centered, mission-driven culture throughout all administrative functions.
• Represent the values and theology of the LCMS in all internal and external communications.
• Administration of Board Affairs:
• Facilitate coordination and communication between the pastor(s), staff, Church Council, and various boards and committees.
• Ensure compliance with the church constitution and bylaws in administrative practices.
• Office Administration:
• Ensure proper documentation, record-keeping, and data management for members, contributions, and events.
• Oversee purchasing, billing, payroll submissions, and financial documentation for church and school operations, ensuring timely approvals and accurate records.
• Maintain secure employee files, conducts background checks, ensures regulatory compliance, and manages inventory and essential records.
• Facilities Management:
• Supervise the maintenance and use of church and school buildings and grounds in coordination with the Board of Trustees.
• Coordinate with custodial staff, volunteers, and contractors for upkeep, repairs, and safety protocols.
• Oversee facility-use policies, rental rates, security, and scheduling for church events and outside groups.
• Supervision of Staff:
• Serve as the direct supervisor for cemetery sexton, custodians and the media coordinator.
• Foster a collaborative and accountable work environment among all team members.
• Support staff in alignment with the church’s mission and goals.
• Human Resources Administration:
• Maintain church and school employee records, facilitate hiring and onboarding processes, and ensure compliance with employment laws.
• Oversee payroll and benefits coordination in partnership with the church treasurer or financial officer.
• Develop and implement HR policies and procedures consistent with LCMS principles and legal standards.
• Community Relations:
• Serve as a liaison between the church and local community institutions, including law enforcement, fire department, schools, elected officials, and civic groups.
• Represent the church at local events and foster strong, positive relationships that support the congregation’s outreach efforts.
• Promote the church’s visibility and engagement within the broader community.
  
  

Qualifications

• A committed Christian, active in faith, and in agreement with the doctrine and practice of the LCMS.
• Bachelor’s degree in business administration, management, or a related field preferred; theological training a plus.
• Minimum of 3–5 years of experience in church or nonprofit administration.
• Demonstrated leadership, organizational, and interpersonal skills.
• Proficient in office software (Microsoft Office, Google Workspace) and church management systems.
• Experience with Scouting programs is a plus.
  
  

Reports to: Board of Deacons

Compensation: Commensurate with experience; includes benefits as outlined by the church’s employment policies.

To Apply

Please submit a cover letter, résumé, and list of references to Pastor Edward Blonski.