What are the responsibilities and job description for the Project Coordinator position at christfellowship?
JOB SUMMARY:
The Project Coordinator for the Central Facilities team is a detail-driven professional who plays a key role in bringing projects to life across multiple locations. This individual blends financial acumen with project coordination skills to track and reconcile budgets, contribute to project execution, and support implementation efforts in partnership with key stakeholders. Additionally, the Project Coordinator provides critical administrative and logistical support to the Facilities Director, helping the team operate efficiently and effectively.
This is a full-time, salaried non-exempt position (40 hours per week) reporting to the Central Facilities Director.
ABOUT US:
Christ Fellowship Church is a vibrant, growing church with multiple locations throughout South Florida. We are called to impact our world with the love and message of Jesus Christ, Everyone, Everyday, Everywhere.
The Project Coordinator is a vital member of the Facilities team and plays a critical part in advancing our mission. You will be part of a culture that cares deeply about its people and offers financial, health, and developmental benefits, as well as cultural activities that create a strong community for you and your family. As such, we ask that all employees commit to partner with Christ Fellowship by making it their church home, the place where they attend, serve, and tithe.
JOB DUTIES:
- Manage office operations, including supplies, systems, and correspondence with ministry teams
- Maintain organization of both physical office spaces and digital file systems, ensuring accessibility, consistency, and proper recordkeeping across the Facilities team
- Coordinate reservation requests and driver certifications for vehicles and equipment in the fleet
- Support in coordinating onboarding for new Facilities team members
- Support team meetings (monthly/quarterly) through logistics, technology setup, and content coordination as needed
- Develop process, standard operating procedures (SOPs), and documentation to improve team efficiency and consistency
- Source and manage vendor relationships to support operational and project needs
- Act as a strategic partner to ministry teams by identifying needs, securing resources, and delivering facilities-related solutions that support ministry initiatives
- Coordinate projects from ideation to implementation including: timelines, tasks, training, communications and other deliverables to ensure successful execution
- Manage department financials, including budget development, expense coding, documentation, tracking, and reconciliation to ensure accuracy and accountability
- Support annual budgeting by analyzing historical spend, forecasting campus needs, and contributing to multi-campus financial planning
- Support Facilities Leaders (Central, HVAC, Projects, Fleet, and Construction) through cross-functional coordination and communication
- Operate with a Global Facilities mindset, ensuring alignment between Central and campus-based teams across all locations
- Apply critical thinking to solve operational challenges by evaluating people, process, and technology to drive effective solutions
EDUCATION:
- High School diploma or equivalent, College degree or equivalent is preferred
RELEVANT WORK EXPERIENCE & REQUIRED SKILLS:
- Proven experience in project coordination, operations, or a related role
- Proven financial acumen, including experience managing budgets, expense reporting, and reconciliation
- Proficiency in Microsoft Excel and/or Google Sheets (e.g., formulas, data tracking, reporting)
- Excellent communication skills, with the ability to work effectively with stakeholders at all levels
- Ability to take initiative and manage assignments with minimal supervision
- Experience with asset management systems or processes is a plus
- Familiarity with facilities, operations, or multi-site environments preferred