Campus Life and Admissions Assistant

Role Overview & Scope
The Campus Life & Admissions Assistant is a key member of Christ’s Church Ministries, helping to 
advance Christ’s Church Academy’s mission to make disciples (Matt. 28:18), better disciples (Acts 
2:42), and more disciples (Mark 16:15) through excellence in academics, athletics, and the arts.
This position provides essential administrative and operational support to the Director of Campus Life 
and the Director of Admissions. The Campus Life & Admissions Assistant plays a meaningful role in 
supporting CCA’s admissions process, student life programming, volunteer coordination, events, and 
communications — contributing to a Christ-centered campus culture that is welcoming, organized, and 
mission-aligned.
 
Responsibilities & Tasks

People
• Receives primary direction from the Director of Campus Life regarding the prioritization of duties 
  and responsibilities.
• Provides day-to-day administrative support to the Director of Admissions, assisting with 
   admissions testing, record-keeping, and related processes to ensure accuracy, efficiency, and 
   alignment with the school’s standards of excellence.
• Works as a positive team player, collaborating with the Campus Life and Admissions teams to 
   support student life programming, enrollment initiatives, and school events.
• Volunteers: Oversees the screening, approval, and communication process for CCA volunteers, 
   ensuring alignment with school policies and safety standards. Manages the onboarding 
   experience, providing clear guidance and instructions to volunteers. Maintains an up-to-date 
   record of approved volunteers, ensuring that information is easily accessible to staff for 
   coordination and engagement. Additionally, provides support for the volunteer application and 
   approval process between the church and school.
• Follow the Matthew 18 principle in navigating conflict with students, parents, faculty, and/or 
   administration.

Campus Life Support

• Support the planning, coordination, and execution of major student life events, including but not 
   limited to Homecoming, Prom, Grad Bash, Mini-Mester trips, pep rallies, and other campus 
   traditions.
• Assist with event logistics including setup, teardown, scheduling, and supervision.
• Collaborate with the Director of Campus Life and other staff to ensure events run smoothly and 
   reflect the mission and culture of CCA.
• Assist with spirit wear coordination through BSN or other designated vendors.
   Support school spirit and student engagement initiatives as directed.

Admissions Support

• Assist with admissions testing preparation and sessions.
• Create and manage new student applicant files.
• Assist with importing applications and enrollment packets into FACTS and other designated 
  systems.
• Provide “first impressions” support to prospective families during campus visits, open houses, 
   and admissions events.
• Assist with new family onboarding to ensure a welcoming and well-organized experience.
• Support data management by maintaining accurate admissions records and assisting with 
  enrollment reporting.
• Serves as CCA Registrar – maintains cumulative folders for current students and creates 
   folders when new students are enrolled. 

Communications & General Support

• Assist with social media posting as needed to support admissions and campus life storytelling.
• Assist in acknowledging and thanking donors and supporters as directed.
• Provide general administrative and event support during busy seasons.
• Support the broader school community by attending extracurricular events when possible

Essential Skills
• Commitment to Christian Education and a Servant’s Heart to serve the church and school 
community.
• Time Management: Must have the ability to prioritize tasks and manage multiple responsibilities 
across campus life and admissions functions.
• Organization: Demonstrates exceptional organizational skills, including the ability to create and 
maintain efficient processes, manage files, coordinate schedules, and oversee various functions 
with attention to detail and accuracy.
• Initiative: Takes initiative to make things happen and get things accomplished without waiting to 
be directed.
• Personable: Should be very personable and easy to talk to since this individual will interact with 
many constituent groups both internal and external to the school.
• Passion: Must be passionate about independent Christian school education and the mission of 
CCA.
• Partners with Volunteers: Serves as a partner for stakeholders who want to contribute to the 
school’s overall impact, creating opportunity for them to share their time and talents in a 
meaningful way.
• Positive appearance, attitude, and presentation with a strict sense of confidentiality in all areas 
including but not limited to matters relating to students, parents, faculty, the school, and all 
personal information.
• Work effectively with colleagues by practicing good attendance and punctuality, respect for 
deadlines, collaborative problem-solving, and honest communication.                                                                                                                                                                                                               
• Clear and professional written and verbal communication skills.
• Ability to interact courteously and effectively with students, parents, faculty, and staff.
Qualifications
• High school diploma or equivalent required.
• Previous experience in administrative support roles preferred, especially in an educational 
setting.
Systems
• Solid working knowledge of Word, Excel, Internet, and industry-specific educational software.
• Utilizes the designated tools and applications in FACTS/Renweb to perform all essential 
functions required.
• Utilizes Office 365 products, including Outlook, Teams, OneDrive, Word, Excel, PowerPoint, 
and SharePoint.
Physical Requirements
• Ability to frequently stand, walk, and sit.
• Ability to occasionally stoop, kneel, crouch, and crawl.
• Ability to occasionally reach below knees, waist to knee, waist to chest, chest to shoulders, and 
above shoulders.
• Ability to occasionally pull, lift, carry, and push 30 pounds.
Working Conditions and Environment
• Work is routinely performed in a typical school and business office environment.
• Very limited or no exposure to physical risk