What are the responsibilities and job description for the Executive Assistant position at Christ Community Chapel?
Description
The Executive Assistant provides high-level administrative and organizational support to the Senior Pastor and Senior Executive Director of Christ Community Chapel (CCC). This role manages complex schedules, communications, and projects with excellence, discretion, and initiative. The ideal candidate has prior experience as an executive assistant in a fast-paced environment and thrives in serving and anticipating the needs of senior leaders within a mission-driven organization. This is a full-time position and reports to the Senior Pastor and Senior Executive Director.
Job Responsibilities:
- Provide professional administrative support to the Senior Pastor and Senior Executive Director, including scheduling, correspondence, and project coordination.
- Serve as a key liaison between the Senior Pastor/Senior Executive Director and other staff, ministry leaders, and external guests, including CCC members.
- Manage calendars, coordinate meetings, prepare agendas, and ensure timely follow-up on action items.
- Handle sensitive and confidential information with discretion and professionalism.
- Conduct research, draft communications, and prepare materials or presentations as needed.
- Lead or represent the Senior Pastor/Senior Executive Director in meetings as requested.
- Process, track, and reconcile expense reports for both executives.
- Support planning and execution of executive-led initiatives, ministry priorities, and special projects.
- Participate fully as a member of CCC staff, including attending all-staff gatherings and contributing to the overall mission of the church.
- Greet and interact with members, guests, and external partners in a manner that reflects CCC’s warmth and professionalism.
- Perform other duties as assigned.
Requirements
- You have a dynamic and growing relationship with Jesus Christ.
- Minimum of 2 years of experience providing executive-level administrative support in a fast-paced environment (nonprofit or ministry experience preferred).
- Demonstrated ability to anticipate needs, prioritize tasks, and execute with excellence and attention to detail.
- Proven ability to manage sensitive information with a high level of confidentiality and integrity.
- Strong communication, writing, and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Highly organized, proactive, and flexible; able to balance multiple priorities and deadlines.
- A learner’s mindset, eager to grow and contribute across a wide range of ministry and organizational areas.
- A relational and team-oriented spirit with a servant-hearted attitude.
- Committed to the mission and vision of Christ Community Chapel.