Administrator

Primary Function: Under the supervision of the Rector, the Parish Administrator bears responsibility for Parish Office reception, communications (published and electronic), and basic financial administration. Duties and Responsibilities: I. To receive and welcome parishioners and guests, the Parish Administrator:

• Answers the Parish Office telephone during posted daily office hours.
• Promptly relays all messages to the Rector or other relevant members of staff.
• Manages the Parish Calendar, booking spaces in accordance with the Policy for the Use of
• Parish Facilities and communicating relevant details to the Sexton and Rector.
• Collects and distributes daily mail.

II. To facilitate clear and accurate communication within the Parish and with the larger community, the Parish Administrator:

• Drafts, proof reads, and prints all bulletins, submitting them to the Director of Music and
• Rector for editing and approval, oversees their folding, stapling, and transfer to the Sacristy
• Compiles and distributes weekly announcements, both printed and electronic.
• Maintains POP and ROTA schedule w/notifications and Altar Flowers, Birthday, and Anniversary lists.
• Sends out Gift acknowledgements and prints labels for mailings
• Submits office budget to Finance Chair
• Records Online donations and Flower memorials for Easter and Christmas.
• Maintains and updates the Google Calendar.
• Produces the Annual Meeting report and weekly Christ Church Chronicle, with material
• supplied by the Rector and volunteer contributors.
• Ensures Parish House bulletin boards are attractive, informative, and up-to-date (optional).
• Develops and distributes timely and engaging posters for special services, Parish events, meetings, Bible studies, service opportunities, fundraisers, etc.
• Other duties as assigned at the discretion of the Rector

III. To manage the operational affairs of the Parish Office, the Parish Administrator:

• Manages the Parish Office budget, purchasing all necessary office supplies and periodically reviewing and making recommendations with regard to renewing or changing all related contracts (e.g. computer maintenance, printer lease).
• Coordinates with the Treasurer to ensure timely payment of all bills and invoices.
• Receives and transmits to the Treasurer for deposit all payments related to facility use, weddings, funerals, and Christmas and Easter Flower Memorials.

For a full list of requirements visit: https://www.ceccoop.net/open-position-parish-administrator

Please provide two references from employers or coworkers familiar with your organizational and administrative skills. Please apply at rector@christchurchcooperstown.org

Job Type: Part-time

Pay: $20.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $20