Procurement and Logistics Coordinator

Position: Procurement & Logistics Coordinator

Reports To: President

Classification: Exempt

About Us:

ChopAir is a nationwide HVAC manufacturer’s representative with deep expertise in the equipment we represent. We partner closely with engineers, contractors, and end users to support commercial and industrial HVAC projects—from early concept and system design through installation and long-term operation.

What sets ChopAir apart is how we show up:

• Old-school, in-person service — responsive, accessible, and relationship-driven
• Mastery in design — experienced experts helping shape the right system from the start
• Integrity in supply — representing best-in-class products from top manufacturers
• Stewardship in buildout — ensuring projects run smoothly from start to finish

We don’t just supply equipment—we are a trusted partner throughout the entire project lifecycle.

Job Summary

The Procurement & Logistics Coordinator is a hands-on, high-impact role responsible for managing processes from purchase order through final delivery and invoicing.

This position sits at the center of operations—coordinating equipment orders, managing inventory, supporting logistics, and communicating with customers and partners to ensure successful execution.

In a small, fast-paced environment, this individual will wear multiple hats and play a key role in keeping projects organized, on schedule, and aligned with customer expectations.

Key Responsibilities

·        Own and manage projects from purchase order through delivery and invoicing

·        Process and track HVAC equipment orders with manufacturers and suppliers

·        Coordinate logistics, including shipping, delivery timing, and jobsite needs

·        Manage and support inventory levels, ensuring proper stocking of equipment

·        Communicate directly with customers, contractors, engineers, and vendors

·        Track project costs, order status, and timelines to ensure accuracy and alignment

·        Maintain organized project documentation, order logs, and status updates

·        Identify and resolve issues related to scheduling, materials, or logistics

·        Support continuous improvement across procurement, inventory, and project execution

Qualifications

• 1–5 years of relevant experience in procurement, logistics, inventory management, or similar
• Experience in HVAC, construction, mechanical equipment, or a related industry strongly preferred
• Experience with QuickBooks, HubSpot, or similar accounting, CRM, or inventory management systems
• Proven ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and ability to work cross-functionally
• Ability to occasionally lift, carry, and move materials weighing up to 50 pounds, with or without reasonable accommodation