Senior Writer

Position Summary

The Senior Writer provides correspondence management, writing, editing, and quality assurance support for a federal agency. This role ensures executive-level correspondence is accurate, timely, compliant with federal standards, and effectively supports communication between leadership, headquarters offices, area offices, and external stakeholders.

Supervisory Responsibilities: No

Job Classification: Permanent Full Time, FLSA Exempt

Duty Station: Rockville, MD

Travel: Up to 10%

Compensation:

This pay band reflects Chloeta’s good faith estimate of the range it expects to offer; Chloeta reserves the right to alter this range if business circumstances change.

• $47.03 per hour
• FLSA Non-Exempt

Key Responsibilities

• Draft, edit, review, and finalize executive correspondence, including letters, memoranda, emails, briefing materials, and official responses.
• Research and gather information from stakeholders to develop clear, accurate, and policy-compliant communications.
• Track and manage incoming and outgoing correspondence, ensuring timely action and response.
• Maintain correspondence databases, filing systems, and records in accordance with NARA and federal records management requirements.
• Review documents for grammar, style, formatting, consistency, and adherence to HHS/IHS standards.
• Develop and update Standard Operating Procedures (SOPs), templates, and correspondence guidelines.
• Coordinate with internal and external stakeholders to obtain information and resolve correspondence issues.
• Prepare daily, weekly, and monthly activity reports as required by leadership.
• Support quality control efforts to ensure correspondence products meet executive-level standards.

Required Skills/Abilities

• Exceptional writing, editing, proofreading, and document review skills.
• Strong understanding of executive correspondence formats and federal communication standards.
• Ability to manage multiple assignments, deadlines, and priorities simultaneously.
• Proficiency with Microsoft Office Suite, SharePoint, Adobe Acrobat, Teams, and document management systems.
• Strong research, organizational, and stakeholder coordination skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Deliver accurate, high-quality correspondence within established timelines.
• Maintain regular communication with IHS leadership and stakeholders.
• Support 40-hour workweeks during core business hours (9:00 AM–5:30 PM EST).
• Ensure compliance with all applicable federal, privacy, and records management requirements.

Education and Experience

• Required: Minimum four (4) years of related professional experience in writing, editing, communications, correspondence management, or a related field
• Required: Demonstrated ability to research, organize, write, edit, and produce high-quality documents.
• Required: Experience coordinating with internal and external stakeholders to develop and review content.
• Required: Strong skills in writing, editing, proofreading, and quality control. Ability to maintain confidentiality and handle sensitive information.
• Preferred: Experience supporting Federal Government, Tribal, or healthcare organizations.
• Preferred: Proficiency with Microsoft Office Suite, SharePoint, Teams, and Adobe Acrobat.
• Preferred: Knowledge of federal correspondence and records management practices

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Ability to read, review, and edit electronic documents for extended periods.
• Ability to communicate effectively via phone, video conference, and email.
• Ability to operate standard office equipment and software.
• May occasionally lift or move office materials up to 10 pounds

Benefits

Eligible employees receive the following benefits:

• Health, Dental and Vision Insurance
• Health Savings Account (HSA)
• MDLIVE
• Benefit Hub
• Paid Annual Leave/PTO
• Paid Sick Leave
• Paid Holidays
• 401(k)
• Basic Life
• Voluntary Life Insurance
• Accident Insurance
• Short Term Disability
• Long Term Disability
• Employee Assistance Program (EAP)

Pre-employment Requirements

Due to the nature of Chloeta’s services, this position is contingent upon completing with a satisfactory outcome some or all of the following pre-employment background screenings: government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR) review, educational history, employment history, and/or credit check. In accordance with the Fair Credit Reporting Act (FCRA), pre-employment background screenings will require the employees’ written authorization and will occur after acceptance of an offer of employment and prior to commencing work. Additionally, employees are required to complete the federal I-9/E-Verify process.

Drug and Alcohol Testing

To enforce Chloeta’s Drug and Alcohol Testing Policy, an employee or candidate could be subject to undergoing a drug screen and/or alcohol testing during or at the beginning of employment.

EEO Statement

Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

About Chloeta

Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific and technical solutions to support military, energy, homeland security, emergency preparedness and critical infrastructure requirements.