Cultural Resources Data & Digitization Technician

Job Summary:

We are seeking a temporary Cultural Resources Data & Digitization Technician to support the digitization of physical records within a federal agency’s cultural resources office. This short-term assignment (~60 days) focuses on scanning, organizing, and digitally archiving cultural resources documentation. The Technician supports archaeological, historical, and environmental programs by converting physical records into digital formats, maintaining organized file systems, and ensuring compliance with established data standards and regulatory requirements.

Supervisory Responsibilities: No

Job Classification: Temporary Call When Needed, Non-Exempt

Duty Station: Cleveland, TN (Fully onsite)

Travel: Up to 10%

Duties/Responsibilities:

• Scan and digitize physical cultural resources files (reports, site records, maps, and supporting documentation)
• Perform Optical Character Recognition (OCR) on scanned documents to enable text searchability
• Organize digital files using consistent naming conventions and folder structures
• Review documents to ensure completeness, clarity, and proper categorization
• Apply basic metadata and indexing to support retrieval and long-term records management
• Maintain quality control of scanned documents (legibility, accuracy, completeness, and OCR accuracy)
• Coordinate with project staff to ensure alignment with agency file organization standards
• Ensure protection of sensitive cultural resource information, including archaeological site location data, in accordance with federal and agency confidentiality requirements (e.g., NHPA Section 304)
• Support records management activities in accordance with federal records management policies and applicable standards (e.g., NARA guidelines)
• Maintain clear documentation of digitization processes and file tracking to support auditability and project transparency
• Support timely completion of contract deliverables through efficient processing and organization of records
• This description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the individual. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Required Skills/Abilities:

• Experience working with documents/files in a professional setting (records, data entry, or document control)
• Experience using OCR tools or Adobe Acrobat to create searchable PDFs
• Basic familiarity with cultural resources documentation (e.g., archaeological reports, Section 106, NEPA)
• Strong attention to detail and organizational skills
• Experience working with document management systems, shared drives, or records repositories (e.g., SharePoint or similar platforms)
• Proficiency with Microsoft Office and Adobe Acrobat (PDF management)
• Ability to follow established procedures and handle sensitive records appropriately

Education and Experience:

• Required: Bachelor’s degree and three (3) years of relevant employment experience
• Required: Experience working in a fast-paced office environment with frequent deadlines
• Preferred: Bachelor’s degree and five (5) years of relevant employment experience

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• This role routinely uses standard office equipment such as computers, phones, etc.

Pre-employment Requirements

Due to the nature of Chloeta’s services, this position is contingent upon completing with a satisfactory outcome some or all the following pre-employment background screenings: government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR) review, educational history, employment history, and/or credit check. In accordance with the Fair Credit Reporting Act (FCRA), pre-employment background screenings will require the employee’s written authorization and will occur after acceptance of an offer of employment and prior to commencing work. Additionally, employees are required to complete the federal I-9/E-Verify process.

Drug and Alcohol Testing Policy

Employees may be subject to undergoing additional drug screens and/or alcohol testing at any time during the period of employment, including without prior notice.

EEO Statement

Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About Chloeta

Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific, and technical solutions to support military, energy, homeland security, emergency preparedness, and critical infrastructure requirements.