Administrative/Personal Assistant

Overview
Join our dynamic team as an Administrative/Personal Assistant, where your energy and organizational prowess will drive efficiency and support our executive leadership. This role offers a vibrant environment that values proactive problem-solving, meticulous attention to detail, and exceptional communication skills. As the backbone of daily operations, you will manage a wide array of administrative tasks, coordinate projects, and provide personalized support to ensure seamless business flow. This paid position is perfect for someone eager to grow their administrative expertise while making a meaningful impact.

Duties

• Manage comprehensive calendar scheduling using Google Calendar and Google Workspace, ensuring optimal time management for executives and team members
• Coordinate and plan events, meetings, and travel arrangements with precision, including venue booking, catering, and logistics
• Handle correspondence via phone, email, and multi-line phone systems with professional phone etiquette and prompt responsiveness
• Prepare, proofread, and transcribe documents, reports, and presentations with accuracy using Microsoft Office tools
• Maintain organized filing systems—both digital and physical—and oversee data entry tasks to keep records current and accessible
• Lead bookkeeping activities using QuickBooks; perform basic bookkeeping duties such as invoicing, expense tracking, and reconciling accounts
• Assist with project coordination by tracking deadlines, following up on action items, and collaborating across departments to meet objectives

Skills

• Proven experience in office management, administrative support or personal assistant roles with a focus on executive-level assistance
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and familiarity with DocuSign for document signing workflows
• Excellent typing speed combined with transcription skills to convert audio or handwritten notes into polished documents
• Demonstrated experience in event planning—from small meetings to large corporate events—ensuring smooth execution from start to finish
• Knowledge of bookkeeping software such as QuickBooks for accurate financial recordkeeping and basic accounting tasks
• Exceptional communication skills—both verbal and written—with professional phone etiquette and customer service orientation
• Ability to manage office supplies, filing systems, front desk responsibilities, and multi-line phone systems effectively
• Familiarity with office technology including data entry tools, office equipment operation, and computer literacy across various platforms

Embark on a rewarding career where your proactive attitude fuels organizational success! We’re committed to fostering an inclusive environment that supports your professional growth while ensuring you feel valued every step of the way.

Pay: From $23.00 per hour

Expected hours: 40.0 per week

Work Location: Hybrid remote in Malvern, PA 19355

Salary : $23