What are the responsibilities and job description for the Receptionist (Part-Time, Saturdays) position at Chino Basin Water Conservation District?
POSITION WEEKEND RECEPTIONIST, PART-TIME
SALARY GRADE 120
CLASSIFICATION Part-Time, 8-16 hours per week, Non-exempt under the Fair Labor
Standards Act (FSLA).
DATE JULY 1, 2023
ABOUT THE DISTRICT
Chino Basin Water Conservation District (District) is recognized throughout the state as an
innovative, energetic, and effective water conservation organization. The District is
dedicated to the protection of the Chino Groundwater Basin to ensure that the current and
future water needs of the region will be met. Its core business is two-pronged: (1) increase
water supply through groundwater percolation; and (2) decrease water demand through
conservation education, workforce training, and services. The District provides programs,
services, and resources to audiences of all ages and backgrounds to cultivate a community-
wide conservation ethic and build regional capacity for water resilience.
ABOUT THE DEPARTMENT
The Conservation Programs Department provides:
- Classes and workshops for residents related to water conservation, landscape
- Landscape audits and retrofits.
- Landscape design and horticultural consultations.
- Irrigation audits and training.
- Professional development courses and certification programs for landscape
- Green infrastructure and low impact development programs that promote water
- Administration of grants and contracts to develop and deliver audit, landscape
transformation, efficient irrigation, and onsite water percolation services and
programs.
ABOUT THE POSITION
SUMMARY/OBJECTIVE
This position works mainly on Saturdays when the Waterwise Community Center, Gardens
and Park are open to the general public. This position sits at the front desk and greets visitors
and often is the main face of the District during the weekend hours. Under limited
supervision, the Weekend Receptionist maintains staff presence in the office during
weekend hours. This position’s main duties are to greet visitors, answer the telephone, and
answer questions from the general public. The weekend receptionist may direct people to
the garden, to workshops and classes scheduled for that weekend, or provide them with
information about future scheduled events and workshops. This position also performs a
variety of semi-skilled and skilled duties to support office staff, including clerical duties,
making copies, scanning, filing, typing, indexing, and maintaining a tidy appearance of the
main building during the Saturday shift. This is an entry level position.
ESSENTIAL FUNCTIONS
The duties listed below are illustrative only and are not meant to be a complete and
exhaustive listing of all duties and responsibilities of the classification.
- Processes telephone calls, takes messages, secures proper names, telephone
numbers, and extensions; provides answers to general questions from the public.
Questions from the general public may range from:
o Date and time of workshops, events, and classes.
o Availability of mulch and compost.
o Inquiries into District resources such as the Sprinkler Check Up Program.
o Gardening advice and best practices.
o District recommendations on various aspects of water conservation,
- Greets and directs visitors to appropriate person or event, screens management
calls, locates employees for callers, and directs callers to or assists callers with
program and workshop information and filling out the District’s online forms, if
necessary.
- Performs miscellaneous word processing or other computer program
- Monitors and records visitor data.
- For District-sponsored events, assists with small tasks as assigned, including but
not limited to creating nametags, guest lists, checking in guests, and other basic
tasks.
- As requested, assists with setting up rooms and furniture, and maintains
Janitorial
- Maintains and keeps common areas organized during the shift.
- Assists with clean up after meetings and events as requested.
Building/Garden Support
- Unlocks and locks the main building, outdoor access restrooms, and garden gates
as assigned.
- Supports and assists with District special and ongoing events and activities (ex:
Waterwise Garden and Pumpkin Festival, accepts student contest entries,
workshops etc.).
- Performs related duties or special projects as assigned.
- Runs errands as needed.
COMPETENCIES
- Basic office procedures. General filing techniques.
- Standard telephone techniques.
WEEKEND RECEPTIONIST, PART-TIME pg. 2
- Addition, subtraction, multiplication, and division.
- Basic operation of standard office equipment and personal computers.
- Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
- Vehicular and worker safety codes, practices, and procedures.
- Proper work safety standards.
Skills
- Operate standard office equipment.
- Operate Personal Computer.
- Fully developed keyboarding skills.
- Perform mathematical calculations.
Abilities
- Comply with the District’s Safety, Health, and Environmental policies.
- Establish and maintain cooperative relationships with internal and external
- Project professional image and communicate effectively in English with others,
- Safely and efficiently use a variety of hand tools, cleaning solutions and equipment
- Understand and follow oral and written instructions in English.
- Use good judgment in the performance of typical and special work assignments,
- Work safely and efficiently without direct supervision.
- Learn and employ District procedures to safely and efficiently accomplish assigned
- Work on various shifts as assigned.
- Deal tactfully and courteously with internal and external contacts and the general
public.
- Reports to: Conservation Programs Manager.
- Supervises: None.
POSITION TYPE AND EXPECTED HOURS OF WORK
- Part-Time, Non-Exempt, Hourly.
- The standard work schedule is from 8:00 a.m. to 5:00 p.m. on Saturdays, with the
possibility of some Fridays requested.
EDUCATION AND EXPERIENCE
the ability to read and write English at a level required of assigned duties.
Optional:
- Conversational Spanish speaker.
- Interest and enthusiasm for gardening, California Native plants, waterwise
landscapes, garden design, Earth science, watershed science, or the water industry.
- Standard office setting.
- Frequent interaction with the general public.
WEEKEND RECEPTIONIST, PART-TIME pg. 3
- Communicate orally in English with District management, co-workers, and the
- Regular use of a telephone for communication.
- Use office equipment such as a personal computer, printer, copier, and scanner.
- Possess aided or unaided hearing and vision within normal ranges.
- Extended standing, walking, sitting, reaching, stopping, climbing, and bending.
- Lifting (up to 50 Lb.).
- Good judgment involving safe and proper work procedures and the order in which
- Keyboarding, filing, organizing, and proficiently using a computer and other office
- Safely operate and maintain a variety of office equipment.
- Intermittently kneel, bend, squat and carry items, for brief to moderate durations
- Use both hands and all fingers to perform keyboarding strokes and to grip, grasp
and manipulate various types of office equipment and supplies. Some repetitive
pushing/pulling with the use of the arms and/or hands, twisting of the wrist and or
elbows may be performed throughout the work shift. These functions will be
intermittently performed for moderate to extended periods ranging from 30 – 60
minutes for daily totals between five (5) to seven (7) hours.
ADDITIONAL ELIGIBILITY QUALIFICATIONS
- Possession of a valid California Class C Driver’s License and proof of a good driving
accidents for at least two (2) years duration.
OTHER DUTIES
- Some limited local driving may be involved; however, the position’s main
- This job description is not a comprehensive listing of activities, duties or
activities may change or be assigned at any time with or without notice.
WEEKEND RECEPTIONIST, PART-TIME pg. 4