Sr Executive Assistant

Description The Senior Executive Assistant performs a wide range of high level administrative and secretarial responsibilities to support the Executive Vice President in a challenging and fast-paced work environment. Perform duties of a highly responsible and confidential nature. Work independently with minimal guidance. Responsibilities may include communication and coordination with all levels of internal and external customers, receive and screen calls, correspondence and/or visitors, make travel and meeting arrangements, prepare correspondence, complex documents and reports. May oversee and guide the work of others.

Qualifications

Minimum Education
Bachelor's Degree (Required) OR Relevant experience beyond the minimum required work experience may substitute for the educational requirement on a 1-to-1 ratio

Minimum Work Experience
5 years related administrative or secretarial experience, preferably in a challenging and fast-paced environment (Required)

Required Skills/Knowledge
Demonstrate proven ability to analyze and interpret data, prepare complex reports, ensure compliance with policies/procedures, track budgets and timelines, coordinate scheduling of large, multi-disciplinary meetings, and organize files and correspondence.

Functional Accountabilities
Administrative and Secretarial

• Responsible to schedule appointments and arrange meetings, conferences and travel; ensure the executive’s knowledge of schedule 24 hours in advance; may create meeting agendas, sit in meetings and take minutes.

• Organize and maintain the executive’s correspondence and records, follow up on pending matters with limited direction and provide feedback in a timely manner .

• Facilitate and expedite workflow within the executive’s scope of oversight; initiate follow-up action as needed.

• Research a wide variety of information requests independently; analyze and interpret data from a variety of sources, and prepare trends and status reports for the executive.

• May perform some Office Manager duties.

Communication

• Serve as a liaison to other executives, assistants, internal and external customers.

• Communicate and/or coordinate the executive’s instructions and desires with various individuals and/or departments/divisions; furnish and obtain information from others as needed.

• Receive and screen calls, correspondence, and/or visitors for the executive.

• Answer routine inquiries, and obtain/furnish information to save the executive’s time.

Office Technology

• Organize and prepare complex documents requiring the integration of multiple office technology and software applications.

• Integrate varying software and learn new computer applications to meet unique work needs and improve productivity .

• May serve as a resource to others on a variety of subjects to include office equipment, software applications, and information processing procedures.

Project Management/ Coordination

• Prioritize and manage/coordinate project(s), and follow through on issues in a timely manner.

• Delegate tasks to lower level staff as needed.

• May oversee and guide the workflow of lower level staff.

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance

• Continuously validate and verify information needed for decision making or documentation

• Stop in the face of uncertainty and takes time to resolve the situation

• Demonstrate accurate, clear and timely verbal and written communication

• Actively promote safety for patients, families, visitors and co-workers

• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Organizational Accountabilities
Budgeting and Planning

• Assist in the formulation of budget, business planning, and related planning functions.

• Help track the overall budget for the executive by monitoring budget reports and reporting expenditures and allocation of funds and resources on a regular and timely basis.

• May process invoices, reimbursements and other payments.

Organizational Commitment/Identification

• Partner in the mission and upholds the core principles of the organization

• Committed to diversity and recognizes value of cultural ethnic differences

• Demonstrate personal and professional integrity

• Maintain confidentiality at all times

Customer Service

• Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

• Demonstrate collaborative and respectful behavior

• Partner with all team members to achieve goals

• Receptive to others’ ideas and opinions

Performance Improvement/Problem-solving

• Contribute to a positive work environment

• Demonstrate flexibility and willingness to change

• Identify opportunities to improve clinical and administrative processes

• Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

• Use resources efficiently

• Search for less costly ways of doing things

Primary Location: District of Columbia-Washington

Work Locations: Rehab and Specialized Care 1731 Bunker Hill Road NE Washington 20017

Job: Non-Clinical Professional

Organization: Strategic Operations

Position Status: R (Regular) - FT - Full-Time

Shift: Day

Work Schedule: M - F

Job Posting: Dec 8, 2025, 2:34:12 PM

Full-Time Salary Range: 67350.4 - 112257.6