What are the responsibilities and job description for the PreSchool Administrative Assistant position at Children's Lighthouse of Sachse - Woodbridge?
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities
- Support daily operations of the preschool to ensure smooth functioning
- Step into classrooms as needed to maintain ratios and assist teachers
- Help manage classroom activities, transitions, and daily routines
- Ensure a safe, nurturing, and engaging environment for children
- Maintain accurate and up-to-date child files in compliance with licensing requirements
- Ensure all enrollment documents, immunization records, and emergency contacts are complete
- Conduct regular audits of child files for compliance and accuracy
- Communicate professionally with parents regarding updates, concerns, and general information
- Build and maintain positive relationships with families
- Answer and direct incoming phone calls in a timely and professional manner
- Respond to parent inquiries and provide program information
- Schedule tours and assist with new family enrollment processes
- Greet visitors and maintain a welcoming front desk environment
- Assist with attendance tracking and daily administrative tasks
- Support staff coordination and help ensure policies and procedures are followed
- Demonstrate strong organizational, multitasking, and communication skills in a fast-paced environment
Qualifications
- Bachelor's degree or equivalent experience
- Minimum 1–2 years of experience in childcare, preschool, or administrative role.
- Knowledge of childcare licensing requirements (preferred).
- Strong interpersonal, customer service and communication skills
- Ability to multitask
- Proficient in Microsoft Office suite