School Administrative Assistant

Description

 Wage: $20 to $22.77 an hour

Schedule: Monday through Friday – 7:00AM to 3:00PM – Year-round School

Work Address: 851 West Street, Rapid City, SD 57701

The Owen School at Children’s Home Society of South Dakota is seeking a School Administrative Assistant to provide administrative/clerical/planning support to the Children’s Home educational team in the Rapid City Area Schools location and serve as a receptionist in accordance with the organization’s Mission, Vision, and Values. 

As a leader in compassionate, trauma-informed care, Children’s Home Society is committed to fostering equity and inclusion in all aspects of our work.

By joining our team, you will make a difference every day creating positive change for individuals, families, and communities. Each smile, hug, and heart you touch will reflect the meaningful impact of your work.

• Work-Life Balance: Monday through Friday work week.
• Comprehensive Benefits: Equal up to 30% of your salary. Two health insurance options (Traditional Plan & High Deductible Health Plan with HSA), vision, dental, employer-paid Group Life Insurance and Accidental Death & Dismemberment (AD&D), Short Term & Long-Term Disability, and additional voluntary life and critical illness plans.
• Financial/Education Assistance: Up to $200 per month in tuition reimbursement or student loan repayment for qualifying employees.
• Competitive Compensation: $20 to $22.77 (DOE) with yearly merit-based raises.
• Generous Paid Time Off: Includes a generous PTO package with 40 hours upfront, 10 paid holidays, and 8 hours "Day of Service" for volunteering in the community.
• Retirement Plans: Once entry into the plan, employees receive a 3% employer contribution each pay period and an up to an additional 5% profit sharing. Employees are 100% vested after 4 years of credited service. 
• Referral Bonuses: Earn up to $1,000 for referring new employees.

Administrative & Clerical Support

• Answer and route phone calls, and distribute messages appropriately.
• Receive, sort, and distribute incoming mail; prepare and send outgoing mail.
• Perform data entry, filing, and other clerical duties as assigned.
• Assimilate and type reports, notes, letters, forms, meeting minutes, and related materials as assigned.
• Greet staff, board members,      professionals, and clients/youth in a professional and welcoming manner.
• Track and monitor documentation and training timelines, medical appointments, treatment plans, psychiatric appointments, evaluations, discharges, fleet vehicle maintenance, and staff/client trainings.

Scheduling & Coordination 

• Schedule appointments for fleet vehicles and therapy sessions, as assigned.
• Notify and prepare for meetings,      track schedules, and assist with meeting logistics, including minute-taking.
• Make travel arrangements as assigned.
• Coordinate and assist with mass mailings.

Operations & Program Support

• Assemble folders as needed for Educational staff.
• Track program statistics and prepare related reports as needed.
• Send reports and documentation as appropriate.
• Collaborate with the other agency personnel to support program operations.
• Participate in quality improvement activities and required in-service trainings.
• Provide notary services, as assigned.

Facility & Meeting Preparation

• Maintain cleanliness and organization of common areas, including the kitchen, conference room, and mail room.
• Set up for board and teleconference meetings, including connecting equipment and arranging meals.

Other Duties

• Perform other tasks and responsibilities as assigned to support overall operations.

• You are kind; showing kindness to students, colleagues, and all others around you.
• You are a builder; bridging gaps and building relationships within the classroom and throughout the school and its community.
• You are empathetic; being able to put yourself in someone’s shoes to see things from a variety of perspectives.
• You are compassionate; modeling compassion to the students with your actions, resulting in students being more open to understanding the world around them.
• You are positive; staying positive when it’s tough and always looking on the bright side to make things better.
• You inspire; uncovering hidden treasures, possibilities, and magic right before everyone’s eyes.

Requirements

Education:

• High School Diploma required.

Experience

• One year of administrative experience is desirable.

Skills

• Knowledge of and ability to use personal computers and software used in the office.

Physical Demands and Work Environment:

• Regularly in normal office environment. Extended periods of PC viewing and keyboarding required. Extended periods of sedentary work required. 

Salary : $20 - $23