Director, State Preschool Site Supervisor

Job Type: Contract

Reports to: Children’s Garden Preschool Board

Work Year: 11 Months (205- 210 days)

Salary: TBD

BASIC FUNCTION:

Develop, implement, administer, and evaluate the California State Preschool Program (CSPP) and private-pay preschool program at Children’s Garden Preschool; oversee daily school operations, staff supervision, family services, licensing and regulatory compliance, and curriculum implementation; collaborate with teachers to ensure a positive, developmentally appropriate learning environment for all children, manage nonprofit operations including board coordination and compliance with nonprofit governance requirements; and perform related duties as assigned.

ESSENTIAL DUTIES:

PROGRAM LEADERSHIP & ADMINISTRATION

• Plan, develop, implement, administer, and evaluate Children’s Garden Preschool in alignment with State Preschool (CSPP) requirements and nonprofit organizational standards.
• Ensure that Children’s Garden Preschool complies with all state regulations, licensing requirements, and California Department of Education (CDE) mandates.
• Develop, monitor, and reconcile the Preschool budget; oversee purchasing and maintain adequate supplies and materials.
• Plan and coordinate in‑service training, professional development, and ongoing support for preschool personnel.
• Serve as Lead Teacher for the State Preschool program; plan, implement, observe, and evaluate curriculum and activities based on the California Early Learning Foundations and Frameworks; adapt curriculum to meet the needs of individual children and groups.
• Supervise, mentor, and evaluate the Teachers, Teacher Assistants, and Aids-- Preschool staff.
• Work toward continuous improvement of the Preschool program using early learning and care tools and assessments, including but not limited to the Desired Results Developmental Profile (DRDP), Classroom Assessment Scoring System (CLASS), and related instruments.

FAMILY ENGAGEMENT & COMMUNITY FRELATIONS

• Engage families in the program through regular communication, annual parent surveys, twice‑annual family‑teacher conferences, family meetings, and enrichment activities.
• Make referrals to community services as needed and maintain strong relationships with local agencies and support networks.
• Participate in marketing and outreach efforts to recruit families for Children’s Garden Preschool.
• Manage enrollment, maintain family files, track attendance, and update data systems in a timely and accurate manner.

COMPLIANCE, REPORTING & RECORDKEEPING

• Maintain staff files as required by CDE and Community Care Licensing (CCL); complete all required reporting, including Unusual Incident Reports and mandated reporting obligations.
• Remain informed on current issues and best practices in early childhood development; attend conferences and seminars as needed and share knowledge with staff and families.
• Enlist, train, and supervise parent volunteers, ensuring all required paperwork and clearances are completed.
• Establish and maintain clear communication and cooperative working relationships with families, staff, and community partners; coordinate categorical services (special education, custodial, maintenance, etc.).
• Working with staff, monitor and ensure a safe, clean facility in accordance with Licensing regulations.
• Maintain an inclusive and culturally responsive environment for students, families, and staff.

NONPROFIT LEADERSHIP & GOVERNANCE

• Support the nonprofit operations of Children’s Garden Preschool, ensuring alignment with the organization’s mission, bylaws, and legal requirements.
• Enlist, develop, and support a governing Board of Directors; assist with board recruitment, onboarding, training, and ongoing engagement.
• Prepare and present reports to the Board of Directors regarding program performance, enrollment, finances, compliance, and strategic goals.
• Collaborate with the Board on long‑range planning, policy development, and organizational sustainability.
• Assist with fundraising, grant writing, donor relations, and community outreach efforts that support the financial health of the nonprofit.
• Maintain accurate nonprofit records, including minutes, policies, and required state and federal filings, in coordination with the Board and administrative staff

MINIMUM QUALIFICATIONS:

• Associate Degree in Child Development/Early Childhood Education or 60 units (including 32 units of specific child development courses) required; Bachelor of Arts Degree in Child Development/Early Childhood Education or related field preferred;
• Child Development Site Supervisor Permit or ability to qualify for permit, required;
• Three (3) years of experience working in a publicly funded program, preferably in a California State Preschool Program preferred;
• Two (2) years of experience in a leadership position at a Preschool or Child Care Center preferred;
• Valid Pediatric CPR/First Aid certification;
• Immunizations for Measles and Pertussis, and annual flu shot or written declination of annual flu shot;
• Experience in program development, implementation and evaluation preferred;
• Possess or obtain upon employment, a valid California Driver’s License;
• Meet the physical requirements necessary to safely and effectively perform assigned duties, including lifting fifty (50) pounds on an occasional basis and in excess of fifty (50) pounds with assistance.

EMPLOYMENT STANDARDS:

KNOWLEDGE OF:

• Early Childhood Education and Care and Child Development; including strategies for working with special populations such as children with special needs and multi-language learners;
• Strategies and methods of behavior and classroom management;
• Working knowledge of, or ability to obtain knowledge of, assessment and screening tools such as, but not limited to, Classroom Assessment Scoring System (CLASS), Desired Results Developmental Profile (DRDP), Ages and Stages Questionnaire (ASQ), Ages and Stages Questionnaire – Social Emotional (ASQ-SE) and Adverse Childhood Experiences Scale (ACES);
• Interpersonal skills, using tact, patience, and courtesy;
• Leading family and community engagement efforts;
• Budget monitoring and procurement;
• Learning theory and effective staff development strategies and practices;
• Program development, implementation and evaluation designs and models;
• Title 5 and Title 22 regulations.

ABILITY TO:

• Provide leadership and program continuity;
• Prepare and maintain records and reports;
• Express ideas and concepts clearly in both oral and written form, using the English language and medium appropriate to the audience;
• Establish and maintain cooperative and professional working relationships with individuals, groups, public and private agency personnel;
• Establish and maintain an inclusive and culturally responsive learning and work environment;
• Analyze data and situations, make decisions, and solve problems efficiently and effectively;
• Maintain office wide professional standards of conduct (model core values);
• Act with honesty, not compromising the truth and employing the highest ethical standards;
• Accept individual and agency responsibilities in your decisions, actions, and commitments;
• Strive for excellence in satisfying both internal and external customer needs and honoring commitments that you have made;
• Commit to best practices in all areas of the agency and be willing to embrace new ideas, new practices, and new processes;
• Demonstrate loyalty, care and concern for all staff;
• Demonstrate pride and dedication to the student and staff of the preschool program;
• Learn and employ trauma informed practices;
• Exhibit positive energy, and show pride and dedication in everything you do;
• Conceptualize new ideas and approaches and integrate them into a coherent program;
• Plan, organize and conduct training, in-service and staff development activities;
• Maintain and improve professional skills and knowledge;
• Be flexible and receptive to change;
• Apply applicable laws, codes, and regulations;
• Adapt to periodic heavy workloads;
• Maintain regular and reliable attendance.

WORKING CONDITIONS:

ENVIRONMENT:

• Office and classroom environment;
• Driving a vehicle to conduct work as assigned by the position.

PHYSICAL ABILITIES:

• Seeing to read a variety of materials;
• Hearing and speaking to exchange information;
• Speaking so that others may understand at normal levels and on the telephone;
• Dexterity of hands and fingers to operate a computer keyboard and other equipment;
• Sitting, standing, and walking for extended periods of time;
• Standing, walking, twisting, stooping, crouching, kneeling, bending over at the waist, grasping, reaching overhead, pushing, pulling, and moving, lifting and/or carrying 0–50 pounds to waist height.

HAZARDS:

• Working with potentially volatile students;
• Potential contact with bodily fluids, blood-borne pathogens, and communicable diseases;
• Driving a vehicle during adverse weather conditions.

Pay: $25.61 - $30.85 per hour

Benefits:

• Professional development assistance

Work Location: In person

Salary : $26 - $31