Fiscal Assistant

$42,000 - $52,000/year

Position Summary: This position will provide office assistance to the Fiscal Unit Manager of CWFS. We are seeking a Fiscal Assistant with a knowledge of office equipment such as scanner, photocopier, printer, computer and other workplace machines. Also, strong communication skills, reliability, and a commitment to confidentiality are a must to maintain a high level of discretion in a fast-paced office environment. They will assist in the filing of backlog paperwork, paperwork preparation for ACS claims and assist in the submission of DOE claims. This position will also require adaptability to learn software systems (i.e. Workplace, Orbit, CARA< EVOLV and Connections).

Essential Duties

• Understand and promote the organization’s Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Oversee the processing of payments for various vendors through Fiscal/Accounts Payable and the tracking system.
• Work collectively with vendor/staff and resolve account issues.
• Support workers with essential state documents and ensure key data are incorporated into Connections.
• Support other staff members with the preparation for ACS claims for reimbursements.
• Manage, submit and track Special Payment Invoicing to ACS.
• Monitor car leasing, furniture/clothing requests for clients and summer camps activities.
• Assist with DOE claiming for school transportation.
• Update tracking and billing spreadsheet.
• Collaborate and Assist co-workers.
• Perform other duties as assigned.
  
  

Minimum Qualifications

• High School Diploma or GED required, Associate degree preferred.
  
  

Key Competencies

• Good organization skill.
• Be able to prioritize.
• Knowledge of Microsoft Office Suite, specifically Excel, Outlook and Word.
• Strong interpersonal skills, verbal and written communication skills.
  
  

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children’s Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children’s Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children’s Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.