What are the responsibilities and job description for the School Operations Manager position at Childcare Center & Preschool?
Job Overview
Our day care/pre school of over 20 years is seeking a highly organized and dependable School Operations Manager to oversee the day-to-day administrative and operational functions of our early childhood program. This is a non-teaching role (although teaching experience is a huge plus) focused on ensuring the school runs smoothly, remains compliant, and provides a strong experience for both families and staff.
This is a part-time position with a combination of in-person (approximately 3 days/week) and remote administrative support.
Responsibilities
- Maintain and organize all student and staff records, ensuring medical forms, vaccinations, and required documentation are current and properly filed.
- Oversee compliance and licensing documentation in accordance with NYC/DOE and DOH requirements.
- Track student attendance and ensure alignment with internal records and reporting.
- Manage tuition collection, track payments, and issue receipts to families.
- Schedule and conduct tours for prospective families.
- Maintain a master calendar of school events, deadlines, renewals, and key dates.
- Assist with parent communications and distribution of school-wide memos.
- Monitor and maintain inventory of office and classroom supplies.
- Help ensure the school environment remains organized, clean, and presentable.
- Provide ongoing support to leadership with scheduling, coordination, and daily operations.
Qualifications
- Strong organizational and administrative skills.
- Ability to manage multiple responsibilities and take ownership of tasks.
- Excellent communication and interpersonal skills.
- Comfortable working independently and proactively.
- Prior experience in a school, childcare, or administrative setting preferred.
- Familiarity with NYC childcare or DOE requirements is a plus.
What We Offer
- A supportive, community-oriented work environment
- Flexible hybrid schedule (in-person and remote)
- Paid holidays
- Opportunity to grow into a larger leadership/operations role
Pay: $50,000.00 - $56,000.00 per year
Benefits:
- Childcare
- Flexible schedule
- Health insurance
- Paid time off
Work Location: Hybrid remote in Queens, NY 11426
Salary : $50,000 - $56,000