What are the responsibilities and job description for the Front Desk Administrative Assistant position at Child & Family Counseling Center?
Job Summary
We are seeking a dedicated and highly organized Front Desk Administrative Assistant to serve as the first point of contact for our mental health office. The ideal candidate will possess excellent communication skills, a professional demeanor, and strong organizational abilities. In this role, you will manage front desk operations, provide exceptional customer service, and support various administrative functions to ensure smooth office workflows. Your proactive approach and attention to detail will contribute significantly to maintaining a welcoming environment and efficient office management.
Responsibilities
- Greet visitors and patients warmly, ensuring a positive first impression of the organization.
- Manage multi-line phone systems, directing calls accurately and professionally while maintaining phone etiquette.
- Handle incoming correspondence, including emails, mail, and deliveries, with promptness and accuracy.
- Maintain organized filing systems, both physical and digital, including data entry and document proofreading.
- Schedule appointments.
- Assist with office management tasks such as supply inventory control, maintaining cleanliness, and ensuring operational efficiency.
- Provide general clerical support including typing, photocopying and faxing.
- Contribute to a positive work environment through effective organization skills and proactive time management.
Qualifications:
- Proven experience in office administration or clerical roles with strong organizational skills.
- Excellent phone etiquette with experience managing multi-line phone systems.
- Strong computer literacy with the ability to adapt quickly to new software or office management systems.
- Exceptional organizational skills with keen attention to detail in proofreading and filing tasks.
- Ability to prioritize tasks efficiently while managing multiple responsibilities in a fast-paced environment.
Join our team as a Front Desk Administrative Assistant to help create a welcoming atmosphere while supporting our office's operational excellence!
Pay: $16.00 - $18.00 per hour
Benefits:
- 401(k)
- Paid time off
Work Location: In person
Salary : $16 - $18