What are the responsibilities and job description for the Program Assistant position at Child Adult Resource Services?
Job Overview
We are seeking a dynamic and highly organized Program Assistant to join our team! This energetic role is vital in supporting program operations, managing administrative tasks, and ensuring seamless communication across departments. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to help drive our initiatives forward. As a Program Assistant, you will play a key role in maintaining efficient office functions while providing exceptional support to team members and clients alike. This paid position offers an exciting opportunity to develop your administrative expertise within a collaborative environment.
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems to handle inquiries, schedule appointments, and relay messages promptly
- Maintain organized filing systems and perform data entry tasks with accuracy using Microsoft Office tools and QuickBooks for bookkeeping needs
- Support office management by coordinating calendar schedules, organizing meetings, and preparing necessary materials
- Assist with client communication through email correspondence and phone support, ensuring positive customer experiences
- Handle confidential information with discretion and professionalism at all times
- Perform clerical duties such as proofreading documents, managing office supplies, and supporting general administrative functions
Requirements
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy skills
- Experience with QuickBooks or similar bookkeeping software is preferred
- Bilingual abilities are highly desirable to support diverse client needs
- Excellent phone communication skills and knowledge of phone etiquette
- Strong data entry skills with high accuracy and typing speed
- Previous experience in customer service or administrative roles is advantageous
- Ability to handle confidential information responsibly while managing multiple priorities efficiently
- Personal assistant or office management experience is a plus but not required
Join us as a Program Assistant and be part of a vibrant team dedicated to making a meaningful impact! Your enthusiasm, organizational prowess, and commitment to excellence will help us achieve our goals while advancing your career in a supportive environment.
Pay: $17.50 - $18.50 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
Salary : $18 - $19