What are the responsibilities and job description for the Document Specialist position at Chief of Staff KC?
About the job
Chief of Staff KC is working with a reputable client in the Kansas City, Missouri area looking to hire a Document Specialist.
Role Summary
The ideal candidate is professional, adaptable, and proactive, with the ability to manage multiple priorities with a strong commitment to accuracy, consistency, and confidentiality. This position plays a vital role in maintaining effective document control systems and ensuring seamless project execution within a fast paced, collaborative environment.
Key Responsibilities
- Collaborates with team members to establish standards, workflows, and procedures.
- Communicates and maintains document control processes across the team.
- Coordinates documentation with multiple engineers to support project requirements.
- Compiles and organizes electronic project data books.
- Prepares and issues transmittals to clients and vendors.
- Reviews and processes vendor submittals in accordance with project specifications.
- Packages and distributes electronic documents for clients, vendors, and internal teams.
- Identifies and reports troubleshooting issues related to vendor and client documentation.
- Monitors project team workflows to ensure efficiency and compliance with timelines.
- Performs additional duties and responsibilities as assigned.
- Adheres to all company policies, procedures, and quality standards.
Qualifications
- Bachelor’s degree preferred.
- Proficient in Microsoft Office applications, including Word, Excel, and Access.
- Demonstrates strong accuracy and attention to detail in data entry and record management.
- Construction industry background preferred.
Salary : $40,000 - $55,000