Grants Administrator

Job Summary: The Part-Time Grants & Programs Administrator supports the organization’s grant management and application processes. This role is responsible for assisting with the preparation and submission of grant proposals, maintaining documentation and tracking submissions.

Essential Functions:

· Assist in identifying grant opportunities and gathering required documentation for proposals.

· Prepare and submit smaller-scale grant applications under the direction of senior staff.

· Track grant awards, reporting deadlines, and deliverables to ensure timely submission.

· Maintain organized records of grant files, contracts, and related correspondence.

· Support data collection and reporting for active programs and funded projects.

· Assist with outcome tracking and compiling narratives for funder reports.

· Coordinate with staff to ensure program activities align with grant objectives.

· Contribute to process improvements in grants and program tracking systems.

· Effectively manages time to avoid backtracking and delay of tasks.

· Participates in staff meetings by contributing expertise and identifying possible solutions and process improvements.

· Models organizational values in all settings to help create an inclusive, respectful, and cohesive team.

· Work independently and productively while still keeping open communication with others.

· Delivers honest and reliable communication with all individuals with whom they interact.

· Consistently contributes to a safe and positive work environment, abiding by the policies and following procedures at all times.

· Maintains regular attendance and timeliness.

· Tracks and submits hours worked according to CHAT’s timekeeping policies, especially remaining in communication with your manager about your schedule while working remotely.

· Follows all meal and rest break laws while working remotely and in the office.

· Performs other duties as identified and assigned.

Knowledge, Competencies, Skills, and Qualifications:

· Build relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.

· Communicate effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.

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· Create and innovate: Develop new and unique ways to improve operations of the organization and create new opportunities with a solution focused approach.

· Foster teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness with an appreciation of CHAT’s unique participatory culture.

· Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.

· Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or seek any necessary guidance to resolve problems effectively.

Qualifications:

· Bachelor’s Degree preferred or an AA from an accredited institution with equivalent years of experience

· Grant proficiency

· Experience with grant research, writing, reviewing, editing, and submission

· Experience with Housing Community Partners

· Experience with vulnerable populations

· Core competencies as listed above

· Pass all required background checks

· Excellent computer skills required

· Driver’s License and auto insurance required for driving on company business

Typical Working Environment:

Work is performed primarily indoors. Time is spent split between: (1) office setting with moderate noise levels consistent with a typical office setting; (2) in a home environment working remotely. This position has been approved as a hybrid position that can work remotely and from the office. Primary work location is designated as the CHAT office.

Equipment/Tools:

Computer, Keyboard, Phone, Tablet/iPad, Multifunction Printer/Copier, and other miscellaneous office equipment.

Interaction/Supervision:

Interact with all levels of staff, coworkers, clients, and the general public.

Physical Demands:

Constantly (67% ): Talking, hearing, reading, using a desktop or laptop computer.

Frequently (34-66%): Sitting, using a keyboard, standing, walking on normal surfaces.

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Rarely (less than 1 hour per week): Reaching outward, bending, pushing, and pulling up to 10 lbs., repetitive hand motion, driving on company business.

Hours of Work:

This position will work the hours necessary to meet the needs of the business and to complete necessary job duties. May include work during days, evenings, nights, weekends and holidays. Employee is authorized and permitted to take all meal and rest breaks in accordance with company policy, see Employee Handbook.

The above statements are intended to describe the general nature and level of work being performed by those assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to reassign and alter the job description as dictated by business necessity and evaluated reasonable accommodations.