Studio / Showroom Coordinator

Overview

CHF Industries is a leading marketer and manufacturer of window curtains, decorative bathroom products, fashion bedding and accessories in the United States. Founded 90 years ago, CHF is known for home textile products marketed under the brand names of Donna Karan Home, DKNY, Brookstone and Peri Home. The company is recognized as a leader in innovative product development, creative merchandising, global sourcing, and exceptional customer service. We have an immediate opening for a Studio / Showroom Coordinator to work three days in our Irvington, NY studio and two days in our Midtown Manhattan showroom. Benefits include medical, dental, vision, life, long term disability and 401K.

Duties

STUDIO SUPPORT (IRVINGTON)

• Monitors the flow of incoming/outgoing mail & package services, ensuring correct processes are followed
• Maintain daily log of all shipments
• Prepare, pack and ship packages to customers or overseas offices
• Assist studio staff with incoming and outgoing mail, deliveries and other requests
• Be willing and able to move boxes of samples between locations as needed
• Manages and processes the logistics of disposing of and recycling packaging
• Follow office/studio workflow procedures to ensure maximum efficiency
• Work with IT to oversee all printing equipment in studio to ensure operational and fully stocked
• Monitor and organize office & kitchen supply inventory and place orders
• Support meeting and conferencing needs
• Maintain a clean and organized office environment
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Maintain files and records with effective filing systems
• Assisting IT Dept. to hand off laptops to new hires and being available when service technicians need to visit the office (no IT experience needed)
• Assist HR Department with various tasks such as new hire paperwork
• Manage sample sale and sample donations
• Other duties as assigned

SHOWROOM SUPPORT (MANHATTAN)

• Ensure showroom, meeting rooms and pantry are clean and presentable at all times
• Set up food and beverages for customer meetings
• Order catering and pantry items as needed for customer meetings
• Liaison with building staff as needed for general maintenance and repairs
• Schedule cleaning service when required
• Take garbage and recycling to freight area daily, per building requirements
• Manage and communicate incoming packages with designated team members
• Set up and manage outgoing sample shipments to various CHF offices and buyers
• Be willing and able to move boxes of samples between locations in the showroom as needed
• Organize and maintain storage areas for samples and showroom supplies
• Monitor and organize office supply inventory, placing orders when needed.
• Work with IT to to oversee office printer to ensure operational and fully stocked
• Manage sample donations as needed.
• Other duties as assigned

Qualifications

• Experience with Microsoft Teams, Word, Excel, Power Point
• Self-management skills such as organization, time management and goal setting
• Develop collaborative partnerships with cross functional teams and other retail business partners
• Strong communication skills both written and verbal
• Multi-tasking aptitude and proactive problem solver
• Experience in an office and/or showroom environment a plus
• Experience with visual merchandising and retail store displays a plus
• Fit to lift and move heavy objects (ie. 20 lb boxes)
• Personal Car for occasional errand in Irvington a plus
• Familiar with email and databases, FedEx/UPS systems