Office Assistant/Receptionist

Overview

We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This vital role ensures the smooth operation of daily office activities, provides exceptional customer service, and maintains an efficient front desk environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support our administrative functions and create a welcoming atmosphere for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace culture.

Responsibilities

• Greet visitors and clients warmly, ensuring a professional and friendly first impression at all times
• Manage multi-line phone systems, directing calls accurately and courteously
• Handle data entry tasks with precision using spreadsheets, word processing, and productivity software such as Microsoft Office and Google Workspace
• Maintain organized filing systems, both physical and digital, to ensure quick retrieval of documents
• Assist with calendar management and scheduling appointments for staff or management
• Support office management duties including supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar tools
• Provide excellent customer support by addressing inquiries promptly and professionally, whether in person or via phone/email

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, and data entry software
• Experience with multi-line phone systems and phone etiquette to handle high-volume calls efficiently
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Prior office experience, including clerical tasks such as filing, proofreading, and document preparation
• Knowledge of office management practices, calendar coordination, and organizational skills to prioritize tasks effectively
• Familiarity with bookkeeping software like QuickBooks for basic financial recordkeeping
• Excellent interpersonal skills with a focus on customer service and client communication
• Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail
• Technical proficiency in computer systems, spreadsheets, typing accuracy, and general office productivity tools

Join us in creating a vibrant workplace where your organizational talents shine! This role is perfect for someone eager to grow their administrative expertise while supporting our team’s success. We value proactive individuals who thrive on delivering exceptional service in a lively office setting.

Pay: $18.00 - $20.00 per hour

Experience:

• Microsoft Office: 1 year (Preferred)
• Clerical: 1 year (Preferred)

Language:

• Spanish (Required)

Ability to Commute:

• Annandale, VA 22003 (Required)

Work Location: In person

Salary : $18 - $20