Elementary Administrative Assistant - Category III

JOB SUMMARY:  This person performs all office functions for the elementary school.  Responsible for keeping the elementary principal informed of all situations affecting the school and handling routine activities/situations in the principal's absence.

REPORTS TO: The elementary principal

TERMS OF EMPLOYMENT: Full time, Monday through Friday, 225 days per year; Breaks; Monday – Thursday, 10 hours per day.

EVALUATION: Yearly first two years, then every three years following satisfactory evaluation.

QUALIFICATIONS:

• Must be able to pass a background check.
• Education:
  • Required: Must be a high school graduate or have a G.E.D. equivalent.
  • Preferred: One year of additional technical/business training or equivalent.
• Training and Experience: Successful progressive office preferred.
• Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
• Excellent organizational skills; high attention to detail; strong written and verbal communication skills.
• Ability to work both collaboratively and independently.
• Must be efficient with computers, various software applications, and related technologies. Experience with Microsoft Office and Google Suite applications is required.
• The ability to balance multiple tasks simultaneously is a must.
• Safeguard all district data.
• Possess sound, independent judgment, including handling of confidential matters.

ESSENTIAL FUNCTIONS:

• Building registrar – schedule students, withdraw students, manage student records.
• Support scheduling and record keeping of internal and external professional development, including travel.
• Schedule and arrange facilities for staff and other meetings.
• Process and maintain materials and information.
• Assist in the development and maintenance of various databases and inventories.
• Process and track purchases and maintain account balances and financial records.
• Process work orders, bus requests, conference requests
• Assist with assigning staff when substitutes are not available.
• Prepare confidential student reports and staff evaluations, weekly staff notes/calendar, staff meeting notes, and monthly/yearly school event calendar.
• Maintain immunization records, accident reports, and administer medication and first aid.
• Train and supervise office paraprofessionals.
• Create school-related messages for parents, students, and staff.
• Fine motor skills and ability to lift up to 50 pounds unassisted, to lift and move equipment and supplies.
• Ability to perform the physical requirements of the position with reasonable accommodations.
• Able to ride in a vehicle, as necessary (e.g., training on occasion)
• Able to work indoors during all seasons/weather/temperatures as permitted.

ADDITIONAL FUNCTIONS:

• Ability to work independently with minimum supervision.
• Ability to plan, coordinate, and prioritize work effectively.
• Communicate effectively via district-assigned email on a daily basis as determined by the supervisor.
• Accurately complete electronic time sheets and absence reporting via the timekeeping system, per assigned deadlines
• Regular and reliable attendance
• Consistent and reliable performance of job responsibilities
• Perform other job responsibilities deemed appropriate by the supervisor/building administrator and/or Superintendent.

Come join Midland Public Schools!

The District is uniquely linked to and intertwined with the surrounding community and boasts a strong tradition and expectation of exceptional academics. Midland Public Schools holds a high concentration of STEM-degreed individuals and readily offers business needs for strong-skilled trades. The district is located adjacent to the world headquarters of Dow Chemical as well as large employers, such as MyMichigan Health, Dupont, and Corteva. Midland provides big-city amenities with a small-town feel and is the home to Midland Center for the Arts, Greater Midland Community Center, Great Lakes Loons/Dow Diamond, Dow Gardens and the Whiting Forest home of the 1,400-foot-long canopy walk, soaring up to 40 feet above the ground.

Please visit the Midland Public Schools website for more information and enjoy the Midland Awaits video where you’ll learn more about why Midland is the perfect place to work, live and play!

Application Procedure

When applying for a position with the Midland Public Schools, interested candidates must complete an application in order to be considered an official applicant. (Internal candidates: Please feel free to complete the shorter internal application if you have access to a networked school computer, otherwise, the detailed application will be necessary.)

To complete the application process, you will need to complete the online application at www.midlandps.org. Your application will be retained in active status for one school year. If your qualifications meet our needs, we will contact you for further information and a possible interview. Please do not send paper documents! When completing your application, you will submit your documents electronically. If you cannot upload your documents, be prepared to provide this information should you be called for an interview. Note: You assure that we have a complete record of your candidacy if you upload all materials yourself.

Thank you for your interest in Midland Public Schools!

Midland Public Schools is an Equal Opportunity Employer.  The district does not discriminate on the basis of race, religion, color, sex, gender, identity, marital status, familial status, genetic information, age, weight, height, national origin, disability, or other legally-protected characteristic, in its programs, activities, or employment and provides equal access to the Boy Scouts and other designated youth groups.  The following has been designated to handle inquiries regarding the non-discrimination policies:  Associate Superintendent/Human Resources, 600 E. Carpenter Rd., Midland, MI  48640.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the district.

District administration reserves the right to alter or amend job descriptions at any time.  This job is not limited to any or all of the listed qualifications or functions.  

Salary : $18 - $21