What are the responsibilities and job description for the Senior Administrative Support Specialist position at Chesterfield County?
Minimum Qualifications
Who We Are:
Mental Health Support Services (MHSS) is the provider of mental health, developmental disabilities, and substance use disorder services for children and adults in Chesterfield County. Our Day Support Program provides training and supports to individuals with intellectual disabilities and is seeking a compassionate and customer service-oriented Senior Administrative Support Specialist to provide administrative support and assist the program in meeting regulatory requirements.
Minimum Qualifications:
High school diploma or GED; three years of increasingly responsible experience in administrative support work; or an equivalent combination of training and experience. Bachelor's degree preferred; five or more years of administrative experience in a day support, intellectual/developmental disability program, or related setting preferred.
Required Knowledge, Skills, And Abilities:
Working knowledge of standard office practices, procedures and equipment; of business English, spelling, punctuation, and grammar; of principles and procedures of records management. Ability to perform a full range of varied and responsible office administrative, secretarial, and routine programmatic support functions in support of assigned programs, division, and/or department with only occasional instruction or assistance; to interpret, apply and explain administrative and departmental policies; to exercise good judgment in making routine decisions in accordance with departmental policies and procedures; to perform arithmetic calculations; to communicate effectively orally and in writing; to operate a personal computer and related software and other standard office equipment; to develop and maintain effective working relationships with internal and external customers. Advanced proficiency with MS Office preferred; working knowledge of quality assurance processes preferred; demonstrated ability to work with a diverse team preferred; strong organizational skills preferred.
Additional Requirements:
Pre-employment drug testing, FBI criminal background check, and education/degree verification required.
Duties
Duties Include But Are Not Limited To The Following:
Shift
Monday - Friday; 8:30 a.m. - 5:00 p.m.
Work Location
Mental Health Support Services
Chesterfield County is an Equal Opportunity Employer Committed to Workforce Diversity, Equity, and Inclusion
For Information On County Benefits, View Employee Benefits Summary.
01
What is your highest level of education completed? (Please answer accurately. Failure to respond accurately will result in disqualification from consideration.)
How many years of administrative work experience do you have in a day support, intellectual/developmental disability program, or related setting? (Please answer accurately. Failure to respond accurately will result in disqualification from consideration.)
Who We Are:
Mental Health Support Services (MHSS) is the provider of mental health, developmental disabilities, and substance use disorder services for children and adults in Chesterfield County. Our Day Support Program provides training and supports to individuals with intellectual disabilities and is seeking a compassionate and customer service-oriented Senior Administrative Support Specialist to provide administrative support and assist the program in meeting regulatory requirements.
Minimum Qualifications:
High school diploma or GED; three years of increasingly responsible experience in administrative support work; or an equivalent combination of training and experience. Bachelor's degree preferred; five or more years of administrative experience in a day support, intellectual/developmental disability program, or related setting preferred.
Required Knowledge, Skills, And Abilities:
Working knowledge of standard office practices, procedures and equipment; of business English, spelling, punctuation, and grammar; of principles and procedures of records management. Ability to perform a full range of varied and responsible office administrative, secretarial, and routine programmatic support functions in support of assigned programs, division, and/or department with only occasional instruction or assistance; to interpret, apply and explain administrative and departmental policies; to exercise good judgment in making routine decisions in accordance with departmental policies and procedures; to perform arithmetic calculations; to communicate effectively orally and in writing; to operate a personal computer and related software and other standard office equipment; to develop and maintain effective working relationships with internal and external customers. Advanced proficiency with MS Office preferred; working knowledge of quality assurance processes preferred; demonstrated ability to work with a diverse team preferred; strong organizational skills preferred.
Additional Requirements:
Pre-employment drug testing, FBI criminal background check, and education/degree verification required.
Duties
Duties Include But Are Not Limited To The Following:
- Provides reception services to include greeting and assisting visitors; answers phones and responds to inquiries and provides information on routine and non-routine matters relative to Day Program services;
- Assists with record reviews to ensure compliance with regulatory standards;
- Assists with compiling documents for audits;
- Prepares a variety of letters and other correspondence in accordance with standard practice and policies; assists management with developing, running, and reviewing reports;
- Assists in the collection and compilation of data and information from various sources; may assist with compiling budget data; and
- Performs special projects and other related duties as assigned.
Shift
Monday - Friday; 8:30 a.m. - 5:00 p.m.
Work Location
Mental Health Support Services
Chesterfield County is an Equal Opportunity Employer Committed to Workforce Diversity, Equity, and Inclusion
For Information On County Benefits, View Employee Benefits Summary.
01
What is your highest level of education completed? (Please answer accurately. Failure to respond accurately will result in disqualification from consideration.)
- Some High School
- High School/GED
- Some College
- 2 year College degree (Associate's)
- 4 year College degree (Bachelor's)
- Master's Degree
How many years of administrative work experience do you have in a day support, intellectual/developmental disability program, or related setting? (Please answer accurately. Failure to respond accurately will result in disqualification from consideration.)
- Less than 1 year
- 1 - 3 years
- 3 - 5 years
- 5 - 10 years
- 10 - 15 years
- More than 15 years
- Required Question
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