What are the responsibilities and job description for the Administrative Assistant - Finance position at Chesterfield County?
Minimum Qualifications
High school diploma or GED; associate's degree in business, office administration or a related field preferred; five years of experience in increasingly responsible administrative support work; or an equivalent combination of training and experience. Considerable knowledge of standard office practices, procedures and equipment; of business English, spelling, punctuation, and grammar; of principles and procedures of records management. Ability to perform a full range of varied and responsible office administrative, secretarial, and routine programmatic support functions in support of assigned programs, division, and/or department with only occasional instruction or assistance; to interpret, apply and explain administrative and departmental policies; to exercise good judgment in making routine decisions in accordance with departmental policies and procedures; to perform arithmetic calculations; to communicate effectively orally and in writing; to operate a personal computer and related software and other standard office equipment; to develop and maintain effective working relationships with internal and external customers. Pre-employment drug testing, FBI criminal background check and education/degree verification required. This position is considered Critical Safety Sensitive and is subject to random drug testing and alcohol testing. The use of illegal drugs, and/or the use of medical marijuana for this position is prohibited. Employees must not consume or be under the influence of alcohol while on duty, on work premises, or operating agency equipment. This position is subject to working in high security areas governed by the US Department of Justice’s “Criminal Justice Information Services (CJIS) Security Policy” and therefore requires successfully passing a more stringent criminal background check. Must be a US citizen or be a lawful permanent resident eligible for naturalization.
Duties
Serve as the primary administrative support for the Finance Operations Manager and Police Finance Unit, assisting staff, departments, and community members. Responsibilities include answering and directing calls, sorting and distributing mail, receiving and accounting for cash receipts in finance/HR system, and maintaining petty cash. Support scheduling and payroll by reviewing time records, verifying accuracy, coordinating with the timekeeper, and running weekly Telestaff reports. Review daily alarm information, manage related email inquiries, and support the Police Benefit Fund. Maintain the Administration telephone list, process General Services work orders, and serve as backup to the Administrative Assistant to the Chief. Perform other duties as assigned. This position is part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.
Shift
Monday - Friday; 7:30 a.m. - 4:00 p.m.
Work Location
Police
Chesterfield County is an Equal Opportunity Employer Committed to Workforce Diversity, Equity, and Inclusion
High school diploma or GED; associate's degree in business, office administration or a related field preferred; five years of experience in increasingly responsible administrative support work; or an equivalent combination of training and experience. Considerable knowledge of standard office practices, procedures and equipment; of business English, spelling, punctuation, and grammar; of principles and procedures of records management. Ability to perform a full range of varied and responsible office administrative, secretarial, and routine programmatic support functions in support of assigned programs, division, and/or department with only occasional instruction or assistance; to interpret, apply and explain administrative and departmental policies; to exercise good judgment in making routine decisions in accordance with departmental policies and procedures; to perform arithmetic calculations; to communicate effectively orally and in writing; to operate a personal computer and related software and other standard office equipment; to develop and maintain effective working relationships with internal and external customers. Pre-employment drug testing, FBI criminal background check and education/degree verification required. This position is considered Critical Safety Sensitive and is subject to random drug testing and alcohol testing. The use of illegal drugs, and/or the use of medical marijuana for this position is prohibited. Employees must not consume or be under the influence of alcohol while on duty, on work premises, or operating agency equipment. This position is subject to working in high security areas governed by the US Department of Justice’s “Criminal Justice Information Services (CJIS) Security Policy” and therefore requires successfully passing a more stringent criminal background check. Must be a US citizen or be a lawful permanent resident eligible for naturalization.
Duties
Serve as the primary administrative support for the Finance Operations Manager and Police Finance Unit, assisting staff, departments, and community members. Responsibilities include answering and directing calls, sorting and distributing mail, receiving and accounting for cash receipts in finance/HR system, and maintaining petty cash. Support scheduling and payroll by reviewing time records, verifying accuracy, coordinating with the timekeeper, and running weekly Telestaff reports. Review daily alarm information, manage related email inquiries, and support the Police Benefit Fund. Maintain the Administration telephone list, process General Services work orders, and serve as backup to the Administrative Assistant to the Chief. Perform other duties as assigned. This position is part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.
Shift
Monday - Friday; 7:30 a.m. - 4:00 p.m.
Work Location
Police
Chesterfield County is an Equal Opportunity Employer Committed to Workforce Diversity, Equity, and Inclusion