Office Assistant Coordinator

Job Summary
We are seeking a dynamic and highly organized Office Assistant Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. The ideal candidate is proactive, tech-savvy, and capable of managing multiple administrative tasks with efficiency and enthusiasm. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace culture. THIS IS A NON PROFIT ORGANIZATION AND THE JOB RUNS FULL TIME FROM SEPTEMBER TO MID-DECEMBER. OTHER HOURS THROUGHOUT THE YEAR MAY BE NECESSARY IN ORDER TO PREPARE.

Responsibilities

• Greet visitors and manage front desk activities with professionalism and warmth, creating a positive first impression
• Answer multi-line phone systems promptly, directing calls accurately and courteously using proper phone etiquette
• Handle data entry, filing, and document proofreading to maintain organized records and ensure accuracy in all communications
• Manage calendar scheduling, appointments, and meetings using Google Workspace and Microsoft Office tools
• Support office management tasks such as supply inventory, equipment maintenance, and basic math skills
• Assist with clerical duties including copying, scanning, mailing, and preparing correspondence or reports
• Provide excellent customer service by supporting internal teams and responding efficiently to inquiries from clients or visitors

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications. Efficiency with data entry.
• Experience with office management functions including calendar management, filing systems, and data entry
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Bilingual abilities are highly valued to assist diverse client needs and enhance communication within the team (but not necessary)
• Demonstrated customer service skills with professional phone etiquette and interpersonal communication
• Previous office experience or clerical background that includes handling multi-line phones, proofing documents, and managing schedules (but not necessary)

Join us as an Office Assistant Coordinator where your energy fuels our success! Bring your organizational talent, tech skills, and positive attitude to help create an efficient workplace that thrives on teamwork. This role is perfect for someone eager to grow their administrative expertise while making a meaningful impact every day.

Pay: $5,000.00 - $6,000.00 per year

Benefits:

• Flexible schedule

Work Location: In person

Salary : $5,000 - $6,000