Surgical Scheduling Coordinator

Chesapeake Specialty Care
📍 Owings Mills, MD | Full-Time | 100% On-Site

Chesapeake Specialty Care is seeking a high-performing Surgical Scheduling Coordinator to join our team in Owings Mills. This is an opportunity to step into a critical, patient-facing operational role where your expertise directly impacts surgical outcomes, patient experience, and practice performance.

If you are detail-driven, thrive in a fast-paced surgical environment, and are confident navigating both clinical coordination and financial conversations, this role offers the chance to make a meaningful impact every day.

Important: This is a fully on-site role and requires a minimum of one (1) year of hands-on surgical scheduling experience. Candidates without direct experience will not be considered.

Position Overview

As a Surgical Scheduling Coordinator, you will serve as the central point of coordination for surgical cases—ensuring every detail is aligned across patients, providers, anesthesia teams, and surgical facilities. From initial scheduling through financial clearance, you will play a key role in delivering a seamless and well-prepared surgical experience.

What You’ll Do

Surgical Coordination

• Schedule and manage surgical cases with precision and efficiency
• Coordinate across patients, surgeons, anesthesia, and facilities to ensure readiness
• Ensure all required documentation (consents, H&Ps, pre-op testing, orders) is complete and compliant
• Clearly communicate pre-operative instructions and expectations to patients
• Proactively manage cancellations and optimize OR utilization by backfilling open time
• Track special surgical considerations (e.g., equipment needs, medical conditions)
• Resolve scheduling conflicts quickly and effectively

Insurance & Financial Coordination

• Verify benefits and secure prior authorizations
• Ensure accuracy of financial clearance for all procedures
• Prepare and confidently explain patient cost estimates
• Collect deductibles, co-insurance, and co-pays prior to surgery
• Serve as a knowledgeable resource for patient insurance and billing questions
• Partner with billing teams to minimize denials and delays

What You Bring (Required)

• At least 1 year of direct surgical scheduling experience (non-negotiable)
• Ability to work on-site in Owings Mills, MD (no remote or hybrid option)
• High School Diploma or GED
• Strong attention to detail and ability to manage multiple priorities

What Sets You Apart

• Experience with insurance verification and authorizations
• Confidence discussing financial responsibility with patients
• Experience preparing estimates and collecting payments
• EMR proficiency (eClinicalWorks experience a plus)
• Strong communication, organization, and problem-solving skills

Physical Requirements

• Prolonged sitting, standing, bending, and stooping
• Ability to lift up to 25 pounds

Benefits

• Medical, dental, and vision insurance
• Short-term disability and life insurance
• Paid time off
• 401(k) retirement plan

Why Join Chesapeake Specialty Care?

• Be part of a collaborative, high-functioning private practice
• Play a direct role in improving surgical outcomes and patient experience
• Contribute to both clinical excellence and operational success
• Enjoy a stable, professional environment where your work truly matters

If you’re ready to bring your surgical scheduling expertise into a role where it’s valued and visible, we encourage you to apply.

Salary : $1 - $100