Senior Project Coordinator

Senior Project Coordinator - Custom Home Builder

Location: Littleton, CO
Salary: $90,000–$100,000 DOE
Benefits: Health insurance, PTO, mileage reimbursement, and long-term growth and leadership opportunities

Overview

We are partnering with a growing custom home builder specializing in high-end ground-up construction and full-scale residential renovations. With a proven approach to project management and a commitment to thoughtful planning, the team works closely with homeowners, architects, designers, subcontractors, and vendors to bring complex projects from concept through completion.

We are looking for a Senior Project Coordinator who is highly organized, confident, and knowledgeable in residential construction. This is a hands-on role for someone who can manage the details while also seeing the bigger picture and anticipating what needs to happen next.

What You'll Do

• Support projects from estimating and preconstruction through construction and closeout.

• Manage and maintain accurate project budgets, schedules of values, purchase orders, change orders, subcontractor agreements, and owner billing documentation.

• Prepare and coordinate subcontractor billing and owner billing/draws, ensuring documentation is accurate and complete.

• Track project costs, percent complete, commitments, and financial information in Buildertrend and Excel.

• Prepare client-facing budgets, schedules of values, percent-complete updates, billing documentation, and change-order information.

• Review preliminary plans, redline documents, and coordinate with architects, designers, and homeowners.

• Develop detailed scopes of work and help identify project questions or issues before construction begins.

• Solicit, collect, and review subcontractor bids and assist with estimating and project buyout.

• Manage subcontractor contracts, purchase orders, and procurement through Buildertrend.

• Coordinate material ordering and procurement to ensure materials are available when needed.

• Support project handoffs from estimating/preconstruction to Project Managers and Superintendents.

• Support Project Managers and Superintendents with scheduling, coordination, and follow-up, helping identify potential delays or issues; this role will not be responsible for maintaining the project schedules.

• Lead weekly production meetings covering change orders, procurement, schedules, and outstanding issues.

• Follow up with PMs, Superintendents, subcontractors, vendors, architects, and designers on outstanding items.

• Communicate confidently with homeowners and project partners regarding budgets, pricing, billing, schedules, and project issues.

• Identify problems early, take initiative, and help find solutions that protect the project, client experience, and profitability.

• Help improve company processes and eventually train and mentor additional Project Coordinators.

What We're Looking For

• 5 years of experience in residential construction project coordination, project management, estimating, or a similar role.

• Custom residential, high-end construction, or commercial construction experience preferred.

• Strong understanding of construction terminology, plans, contracts, scopes of work, estimating, and project financials.

• Experience with project budgets, billing/draws, schedules of values, subcontractor agreements, POs, procurement, bids, buyout, and change orders.

• Strong Excel skills, including formulas and spreadsheet formatting.

• Buildertrend experience preferred; similar construction software such as Procore will be considered.

• Bluebeam experience is a plus.

• Excellent written and verbal communication skills.

• Highly organized and detail-oriented with strong follow-through.

• Confident handling difficult conversations regarding budgets, pricing, billing, and project issues.

• Ability to work independently, take ownership, and anticipate the next step.

• Valid driver's license and reliable transportation.

The Ideal Candidate

You are more than a task-oriented coordinator. You understand the details and how they impact the overall project, client experience, and profitability.

You're confident, proactive, calm under pressure, and comfortable taking ownership. You enjoy working with clients and construction professionals, can hold your ground when necessary, and are interested in growing into a larger operational and leadership role