Registrar - Cherry Creek Elevation

FLSA:

Non-Exempt

COMPENSATION SCHEDULE:

Link to

Educational Support Personnel Compensation

PAY GRADE:

Range 6

BENEFITS:

Our employee benefits package includes medical insurance, dental insurance, vision insurance, health savings accounts, flexible spending accounts, life insurance, accidental death and dismemberment, long term disability, critical illness insurance, and accident insurance. Visit our website for full details.

SUPERVISOR:

Principal or designee.

SUMMARY:

Register students and maintain student enrollment, demographic, health, and academic records for a secondary school.

DUTIES AND RESPONSIBILITIES:

The following tasks describe the basic functions of the job; not all tasks may be performed by each employee. Duties and assignments may vary based on building assignment and academic year. The following frequencies and percentage of time spent are approximations only.

• Enroll and withdraw students and counsel new families on educational opportunities at school and within the District. [Daily, 20%]
• Enter and modify student personal, demographic, health, and academic data; maintain grades; and produce reports from the student information system, including producing and distributing report cards, transcripts, and schedules. [Daily, 15%]
• Assist in creating student schedules and continuously monitor schedules for accuracy to ensure graduation requirements are met. Maintain Honor Roll and student awards. [Daily, 15%]
• Maintain filing and recordkeeping system, including maintaining student cumulative records and transcripts; verify immunization records; produce student permanent records; and transfer records to other sites as needed. [Daily, 15%]
• Compose, type, edit, and publish correspondence, forms, memos, brochures, handbooks, newsletters, and curriculum guide. [Daily, 10%]
• Answer phone, route calls, take messages, and respond to inquiries; greet, direct, and assist visitors; assist with other clerical and/or administrative duties of the school office; and assist with projects as needed. [Daily, 5%]
• Translate transcripts and enter academic histories into student information system. Request student records from out-of-district schools. Determine and assign credits to new student records. [Weekly, 5%]
• Maintain information on students taking courses in various programs and local colleges. Prepare and process concurrent enrollment applications. [Weekly, 5%]
• Prepare pre-registration materials; produce class lists; and record pre-registration requests. [Annual, 3%]
• Manage School of Choice students, records, and requirements. Facilitate school transfers. [Annually, 2%]
• Perform other related duties as assigned or requested. [Daily, 5%]

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent.
• Two (2) years of registrar, administrative assistant/clerical, or similar experience.
• Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Basic knowledge of Microsoft Office.
• Intermediate problem-solving skills.
• Intermediate verbal and written communication skills.
• Advanced organizational skills.
• Advanced interpersonal relations and teamwork skills.
• Advanced customer service and relations skills.
• Ability to pay attention to details.
• Ability to manage time effectively.
• Ability to demonstrate cultural sensitivity.
• Ability to work independently and collaboratively with others.
• Ability to maintain confidentiality in all aspects of the job.
• Criminal background check and fingerprinting required for hire.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

All certifications, licenses, and registrations must be valid and unexpired.

• N/A

PREFERRED QUALIFICATIONS:

• Associate's degree.
• Experience in an educational environment.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Bilingual.
• Basic knowledge of district policies and procedures.
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement.

PHYSICAL AND MENTAL DEMANDS/WORK ENVIRONMENT:

• Moderate physical effort (lifting up to 25 pounds).
• Confined sitting (limited freedom to move about).
• Frequent standing and walking.
• Frequent bending and reaching.
• Occasional lifting, pulling, and pushing.
• Manual dexterity to operate a computer keyboard.
• Repetitive motions.
• Visual concentration on equipment.
• Eye/hand coordination.
• Speaking and hearing.
• Usually a moderate noise level.

Last Updated: 2020/2021