Transportation Recruitment Coordinator

Job Title: Transportation Recruitment Coordinator

FLSA Exemption Status: Exempt

Classification Group: Professional Technical

Supervising Position: Director or designee

Pay Plan: Professional Technical

Pay Range: Range 07

Last Updated: 11/03/2025

Pay Information

Benefits Information

JOB SUMMARY: Lead the full-cycle recruitment and onboarding process for all Transportation Department positions, ensuring a high-quality candidate experience and a continuous pipeline of qualified employees. This position combines strategic human resources expertise with strong project management and data analysis skills to support workforce stability, operational efficiency, and alignment with district values. Working under the direction of Human Resources leadership and in partnership with the Director of Transportation and Safety and Training Manager, this position independently manages recruitment timelines, applicant tracking, interview coordination, and onboarding logistics.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Task Descriptions Frequency Percentage of Time

Lead full-cycle recruitment for Transportation positions, including sourcing, screening, interviewing, reference checks, and hiring decisions in collaboration with Human Resources leadership, Transportation leadership, and Talent Management team.

Daily 25%

Manage applicant flow and documentation through Oracle and other HR systems; ensure timely and accurate tracking of candidate progress from application through onboarding.

Daily 20%

Coordinate onboarding and pre-employment processes, including background checks, licensing, physicals, and other requirements; communicate regularly with candidates to ensure readiness for training start dates.

Daily 15%

Collaborate with the Safety and Training Manager to align hiring and training schedules; maintain rolling recruitment and training calendars to ensure consistent class starts every three weeks.

Weekly 10%

Collect, analyze, and report data related to recruitment metrics, retention rates, and post-hire outcomes; identify trends and make recommendations for process improvement.

Weekly 10%

Serve as liaison between HR and the Transportation Department to ensure clear communication, compliance, and process alignment.

Weekly 5%

Partner with Talent Management to develop, implement, and track targeted recruitment strategies, including job fairs, outreach events, and candidate engagement initiatives.

Monthly 10%

Perform other duties as assigned or requested.

Daily 5% TOTAL 100%

REPORTING RELATIONSHIPS: This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS: The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• Bachelor's degree in human resources, business administration, or related field
• Three (3) years of professional work experience in recruitment, human resources, or talent acquisition
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and HRIS systems such as Oracle
• Strong understanding of employment and hiring best practices
• Excellent communication, interpersonal, and organizational skills
• Demonstrated ability to work independently, manage multiple priorities, and meet tight deadlines
• Ability to maintain confidentiality in all aspects of the position
  
  

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work location is subject to change to meet the requirements of the organization
• Light work strength level (lifting or carrying up to 25 pounds)
• Primarily works indoors
• Typically a quiet noise level
• Frequent sitting, standing, and computer work required
• Requires strong attention to detail, data analysis, coordination, and interpersonal communication
  
  

DESIRED QUALIFICATIONS: Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Experience working in the public sector, specifically public education
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
• Experience recruiting in transportation or other regulated fields (DOT, FMCSA, or CDE-related preferred but not required)
• Experience using data and metrics to improve recruitment and retention outcomes
• Experience developing or maintaining digital dashboards, spreadsheets, or tracking systems