Office Coordinator

CHEP helps move more goods to more people, in more places than any other organization on earth via our 347 million pallets, crates and containers. We employ approximately 13,000 people and operate in 60 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact. 

What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model.

Job Description

Do you thrive in a fast‑paced environment where accuracy and teamwork matter? Join our manufacturing team and play a critical role in keeping operations running smoothly while supporting a dynamic, people-focused environment. Come join us as an Office Coordinator in Bolingbrook, IL!

Key Responsibilities May Include:

• Oversee the day-to-day office operations, ensuring a clean, professional, and well-organized working environment.
• Manage incoming/outgoing courier services, phone calls, invoices, and deliveries, ensuring timely handling and communication.
• Coordinate the preparation and organization of meeting rooms for team events and customer visits, ensuring all logistical and administrative needs are met.
• Implement and manage processes related to cost control and expense management to optimize the facility budget.
• Support and manage Brambles' internal GAP audit process, following up on improvements to maintain operational standards.
• Serve as the first point of contact for the office, managing reception duties and ensuring a positive experience for employees and visitors.
• Assist with ad hoc administrative tasks and projects to support team events and office management initiatives.
• Contribute to office improvement initiatives and projects aimed at enhancing overall efficiency and service quality.

About The Role: 

The Office Coordinator is responsible for providing quality day-to-day office and warehouse administrative support to leadership and staff. This individual will be responsible for the following areas: 

• General clerical and office administration duties 

• Purchasing and vendor system administration 

• HR administration: timekeeping, payroll, site-level employee onboarding and escalating employee relations issues or concerns to HR Business Partner in a timely manner 

 

What You Will Bring 

Experience & Qualifications: 

• High school diploma/equivalent 

• Associate’s degree or higher is preferred OR 2-5 years’ experience in an administrative support function preferred 

 

Preferred: 

• Previous timekeeping experience and local and federal payroll knowledge, preferred  

• Accounts payable experience 

• Previous office management or administrative coordinator experience in warehouse environment preferred 

• Proficient with Kronos and Workday or any other HR operating systems 

 

Skills and Knowledge: 

• Intermediate computer skills in Outlook, Microsoft Excel, Word, and PowerPoint 

• Ability to anticipate needs 

• Organizational skills 

• Problem solving  

• Time Management 

• Decision Making 

• Excellent communication skills, written and verbal. 

• Strong Customer Service skills 

• Ability to multi-task in a fast-paced work environment 

 

What To Expect: 

Additional Site Details: 

Monday through Friday 8:30 AM – 5:00 PM

What We Offer:  

Employee Package 

• Competitive Pay & Annual Bonus Structure 

• Benefits Day 1! 

• Paid Time Off plus Holiday Observances   

• 401K w/ company match (up to 4%) 

• FREE company-paid vision, short-term disability, and life insurance! 

• FREE company-provided PPE and safety equipment 

• Tuition reimbursement, parental leave, childcare assistance, profit sharing, and more! 

Remote Type

Not Remote

Skills to succeed in the role

Adaptability, Customer Management, Empathy, Experimentation, Office Administration, Office Management, Taking Ownership, Teamwork, Understand Customers

We are an Equal Opportunity Employer, and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect, and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Individuals fraudulently misrepresenting themselves as Brambles or CHEP representatives have scheduled interviews and offered fraudulent employment opportunities with the intent to commit identity theft or solicit money. Brambles and CHEP never conduct interviews via online chat or request money as a term of employment. If you have a question as to the legitimacy of an interview or job offer, please contact us at recruitment@brambles.com.