Recruitment Coordinator

This position reports to the Human Resources Operations Manager and oversees a comprehensive recruitment and search process for open positions at the College. The role includes researching, recommending and implementing new and creative improvements in recruitment and other HR processes. As a member of the HR Administrative Team, they will be responsible for performing a full range of professional responsibilities related to human resources management. 

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

• Resume
• Cover Letter
• Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

Recruitment of Applicants

• Regularly meets with hiring managers one-on-one and in group settings to guide, coach, consult and advise on all areas of recruitment

• Leads the creation of a recruiting and interviewing plan for each open position

• Conducts regular follow-up with managers to provide updates and determine the effectiveness of recruiting plans and implementation

• Researches, develops, recommends, and implements new and creative sources and techniques for active and passive candidate recruiting

• Serves as expert in all levels of recruitment

• Maintains appropriate Intranet and Internet sites

• Assists with the design and delivery of workshop/training programs and provides information regarding employment with Chemeketa

• Schedules and participates in job fairs and potential applicant outreach

• Coordinates interviews and provides administration of testing

• Works collaboratively with the Office of Culture & Community Engagement to plan recruitment searches and ensure committees and processes meet college guidelines

• Assists in the development of and presents trainings on application processes and best practices for hiring managers and committees

• Oversees the reference check process

• Oversees process for onboarding and new hire paperwork

• Responsible for producing data for yearly affirmative action report and as needed for analysis

• Maintains current knowledge of applicable laws, rules, and regulations

• Acts as lead for archiving highly confidential pre-employment background screenings by entering data, scanning and indexing of documents; timely, appropriate destruction of background screening records

• Provides all aspects of supervision to recruitment team

• Works closely with the Classification and Compensation team to assist in position description management.

• Works closely within the Operations team to assist in the full-cycle of the hiring process to include appropriate notification of shareholders, onboarding, and disseminating accurate information.

• Interprets college policies, practices, and procedures to make appropriate referrals, responses or recommendations

• Participates in departmental and/or college meetings, committees and workgroups

• Develops and maintains documentation and user training material
  

Institutional Expectations

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications. If you are unsure whether you meet all of the qualifications listed below, we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications

High School Diploma/GED

-AND-

At least 2 years of experience in supervising, training and/or coaching other administrative staff

-AND-

At least 4 years of experience working in human resources

-OR-

Associate Degree in Office Administration or related field

-AND-

At least 1 years of experience in supervising, training and/or coaching other administrative staff

-AND-

At least 2 years of experience working in human resources

Core Competencies

• Ability to work cooperatively and effectively with all college staff and peers in a team environment

• Ability to analyze complex and sensitive issues and situations, identify alternative solutions, forecast consequences of proposed actions, and implement effective course of action.

• Skilled in attention to details presented in electronic format

• Flexibility, adaptability and a willingness to contribute to the success of team or department goals.

• A commitment to excellent communication which enables anticipating, understanding, and responding to customer needs, whether in person, by telephone, or email, in a positive, confidential, and sensitive manner.

• Ability to multitask with frequent interruptions

• Skills in project coordination

• Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others

• Two or more years of experience in employee recruitment

• Bachelor’s degree in Human Resources or related field

• Experience advising managers and staff on recruitment issues 

• Experience applying employment laws, policy, and/or collective bargaining agreements

• Demonstrated project management experience 

• Experience working at a community college

• Experience with the NEOED tracking system

• Experience working in a union environment

• Experience developing and implementing initiatives in support of organizational values, and equal opportunity

SCHEDULE & MODALITY

• This is a 100%, 12-month exempt assignment of the C1 band and grade
• This position has a 1-year probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• Requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. 
• Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS 

Sedentary Work:  Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE 

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
  • Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/ 

*Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications.

Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.  

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

LEGAL COMPLIANCE

Chemeketa Community College prohibits unlawful discrimination based on the following:

Under College policies, equal opportunity for employment, admission, and participation in the College’s programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose. 

504/ADA Coordinator for Students

For concerns, inquiries or complaints regarding student disability accessibility and accommodations, please contact Karen Alexander, Director of Student Accessibility and Testing Services. Ph: 503.399.5276

Section 504/ADA Coordinator for Employees 

For concerns, inquiries or complaints regarding employee disability accessibility and accommodations, please contact Alice Sprague, Vice President of Governance & Administration. Ph: 503.399.2537

Persons having questions or concerns about Title IX, which includes gender-based discrimination, sexual harassment, sexual violence, gender-based violence, and stalking, please contact the Title IX coordinator, Jon Mathis. Ph: 503.584.7323, Located at 4000 Lancaster Dr. NE, Salem, OR 97305, You can find additional information at http://go.chemeketa.edu/titleix. 

All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503.399.2537, 4000 Lancaster Dr. NE, Salem OR 97305.  

Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue #750, Seattle, WA 98104, 206.607.1600. 

To request this publication in an alternative format, please call 503.399.5192. For language access please call 503.315.4586 or email courtney.saldivar@chemeketa.edu.

Salary : $5,397 - $6,505