Legal Receptionist

LEGAL RECEPTIONIST

As a legal receptionist, you'll be the first point of contact for clients and visitors, handling phone calls, scheduling appointments, and managing administrative tasks to ensure a smooth-running legal office. 

Key Responsibilities:

Front Desk Duties:

·        Greeting visitors and clients

·        Answering and directing phone calls

·        Maintaining a clean and professional reception area, conference rooms, break area

·        Managing reservation of conference rooms

·        Handling/sorting mail and packages

·        Assisting with accounting tasks

·        Organizing internal events

·        Managing kitchen and office supply needs

·        Serve as point-of-contact for Office Maintenance and IT

Administrative Tasks:

·        Maintaining records and filing systems

·        Coordinating travel arrangements and scheduling

·        Supporting attorneys and paralegals with legal tasks

·        Responsible for generating forms and documents through Filevine

·        Managing travel arrangements for clients and/or attorneys

·        Manage CLE hours and conference registrations, as requested

·        Assist with maintaining an updated list of protocols and procedures for the office

Key Requirements:

·        High school diploma and some college preferred

·        Spanish-speaking is essential

·        Willingness to learn and eager to help and take initiative

·        Excellent written and oral communication skills

·        Superior organizational skills and ability to multi-task

·        Proficiency with Microsoft Suite; Filevine experience a plus

·        Ability to maintain client confidentiality

·        Knowledge of legal terminology and processes

·        Professional appearance