Administrative Assistant-Melissa Campus

JOB SUMMARY:

Under general supervision, the Melissa Campus Administrative Assistant is responsible for performing a variety of administrative staff support duties for the Campus Pastor, Student Pastor, KIDS CO. Director, and key volunteer leaders, which require a range of skills and knowledge of ministry goals and organizational procedures. Given the launch-phase context of the Melissa Campus, including a temporary meeting location requiring full weekly set-up and tear-down, this role requires a broad range of operational and administrative skills, a knowledge of ministry goals and organizational procedures, and a genuine passion for behind-the-scenes support. This is a part-time, 25-hours per week position.

ESSENTIAL JOB RESPONSIBILITIES:

• Maintain communication and organization of ministries, events, registrations, social media and website
• Provide support for pastors/directors/volunteers with organizational duties such as printing, reservations, meeting set-up, and other requests
• Keep all information at the campus current
• Prepare spaces for weekday and weekend experiences with resources and supplies
• Prepare the manuscript and slides for occasions when the campus pastor preaches live
• Oversee outside events, funerals, and memorials
• Coordinate and prepare for meetings and events, room set-up, food, etc. 
• Prepare expense reimbursements, budget reports, invoice payments, and deposits for ministry areas in FENXT
• Edit and generate correspondence as needed
• Maintain calendars as needed or requested in Outlook
• Maintain accurate and current records in ROCK and other databases
• Reserve room and resources in ROCK
• Support HR director as needed (admin team, rotating phone duty, special projects, training, clear communication with front desk in times of absence)
• Attend required meetings
• Support coordination of weekly venue set-up and tear-down logistics for Sunday services, including supply checklists, equipment tracking, and resource management
• Support the development and maintenance of systems and checklists that ensure consistent and excellent Sunday experiences in a temporary, non-permanent space
• Manage and track inventory, transport of supplies, signage, and materials used week to week
• Perform miscellaneous job-related duties as assigned

JOB PROFILE:

SPECIFIC SKILLS / STRENGTHS

• Able to multi-task; detail-oriented
• Flexible and adaptable
• Energetic and well-organized
• Proactive and timely in carrying out assignments, able to work independently
• Able to understand ministry team objectives
• Attentive to customer service

EXPERIENCE DESIRED

• Experience:  Minimum 2 years related experience and/or training; or equivalent combination of education and experience.

EDUCATION DESIRED

• Education: Minimum of high school diploma or equivalency; college degree preferred

SUPERVISORY RESPONSIBILITIES

• There are no supervisory responsibilities with this role.

LANGUAGE SKILLS

• Ability to speak effectively and understandably on the phone. The ability to effectively present information and respond to common inquiries regarding the Chase Oaks technical environment is also required. High attention to customer service.

COMPUTER SKILLS

• Strong working knowledge of Microsoft Office, Outlook calendaring, and email
• Basic knowledge of Excel and PowerPoint
• Data Entry skill & experience
• Familiarity with Databases

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Lifting 5-10 pounds is an occasional but essential requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

Qualifications for employment at Chase Oaks Church requires being a Christ-follower—whose work history and lifestyle shows a consistency to adhering to the scriptural principles of the Bible—and agreeing with the Purpose, Strategy, and DNA statements of Chase Oaks. We request that each staff member be “All – In” and be committed to the local body of Christ at Chase Oaks Church in the areas of worship, groups, service and giving.

CHASE OAKS CHURCH DNA

• Jesus Sets Our Tone.
• We're All In The Same Boat.
• We Are Here For Good.
• This Is Not Our Party.
• We Don't Go It Alone.
• We Are Not Set In Our Ways.
• We See Beauty In Diversity.
• Our Best Days Are Ahead Of Us.
• We Don't Sweat The Small Stuff.

CHASE OAKS CHURCH STAFF VALUES

• We cultivate because we believe in the good that is to come.
• We collaborate because we are better together.
• We celebrate because we can.

LEADERSHIP SKILLS

• Character - Being above reproach
• Self-Leadership - Practicing rhythms that allow personal flourishing
• Drive - Relentlessly pursuing excellence based on one's unique purpose, values, strengths, and passions
• Judgment - Demonstrating wisdom in action
• Influence - Impacting how other people think and act