Accounts Payable Clerk

Summary/Objective

The Accounts Payable Clerk supports the firm's financial operations by processing vendor invoices, employee expenses, and firm credit card transactions while maintaining accurate accounts payable records. This role works closely with internal departments and external vendors to ensure timely payments, compliance with client and firm guidelines, accurate recordkeeping, and responsive customer service. The Accounts Payable Clerk also assists with vendor setup, account reconciliations, and other accounts payable functions to support the efficient operation of the Accounting Department.

Primary Job Duties:

• Obtain W-9s for new vendor setup
• Review client guidelines and internal guidelines for proper handling of vendor invoices
• Work with other AP clerk in reviewing/processing employee expense reports
• Work with other AP clerk in entering firm credit card transactions and reconciling credit card statements
• Respond to internal and external inquiries regarding invoices and payments
• Review vendor statements to ensure all invoices are recorded
• Other AP duties as needed

Key Competencies:

• Communicating - Legal Professionals provide the information required by others in a concise, direct, and unambiguous way. They perceive how the message affects the receiver and strive to ensure that the receiver clearly understands the specifics and function of the message.
• Conflict Management - Legal Professionals address problems openly and objectively and bring substantial conflicts and disagreements into the open with the intention of resolving issues in an unemotional and constructive manner.
• Professionalism - Legal Professionals set high standards and serve as role models for work performance, ethical conduct, and respect for others. They consistently conduct themselves in a manner consistent with generally accepted moral principles and values and within the guidelines and best practices of their profession.
• Planning & Priority Setting - Legal Professionals identify priorities and develop detailed action plans that include objectives, accountabilities, time frames, standards, review stages, and contingencies.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This position may be designated as remote, hybrid, or fully in-office, depending on the needs of the role, office location, and Firm requirements.

• 3 years of related accounting experience in a mid to large company
• Law Firm and Aderant software experience a plus
• Strong organizational and follow through skills
• High degree of accuracy and attention to detail
• Working knowledge of Microsoft Office, including Excel

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