Facilities Event Set Up

We are seeking a dedicated and detail-oriented Events Set-Up team member to join our Facilities team in June 2026. This role is essential in ensuring the seamless execution of campus events and maintaining a clean, safe, and organized environment for our school community. This is a 12-month, full-time position. The hours are typically 12 pm-8 pm Monday- Friday, with some variation, including weekend work, based on the school's needs. 

Key Responsibilities:

As a member of the Events Set-Up team, you will:

• Event Setup and Breakdown:
  • Arrange tables, chairs, and other furniture as required for events.
  • Dress tables with linens, skirts, and other decorative materials.
  • Prepare event essentials such as coffee, ice, and water.
  • Break down and store furniture after events, ensuring all items are properly organized.
• Linens Management:
  • Wash, dry, press, and maintain linens using commercial-grade equipment.
• Facility Cleaning:
  • Perform routine cleaning tasks, including sweeping, mopping, vacuuming, and dusting.
  • Wipe down and sanitize horizontal surfaces to maintain cleanliness.
  • Empty wastebaskets and ensure proper disposal of waste.
• Safety and Inspections:
  • Inspect event and facility areas for potential safety concerns or hazards.
  • Report urgent repair needs or supply shortages to the Supervisor promptly.
  • Replenish cleaning and event supplies as needed.
• Event Collaboration:
  • Work closely with the Special Events group, including faculty, staff, and parents, to provide setup and breakdown support for campus events.
• General Support:
  • Assist with additional tasks as assigned by the Supervisor or School Administration to contribute to the smooth operation of the Facilities team and the success of campus events.

Supervisory Responsibilities:

None

Education and Experience

• High school diploma or GED; and two years of related experience, preferred.
• Event setup and removal experience is preferred.
• School cleaning experience is preferred.

Skills

• Ability to follow detailed instructions and work efficiently to meet deadlines.
• Ability to communicate effectively with staff, faculty, parents, and external organizations.
• Ability to work collaboratively with team members and event staff.
• Physical capability to lift and move furniture, supplies, and equipment as required.
• Able to safely operate a golf cart
• Possess basic computer skills
• Ability to work evenings, weekends, or extended hours as needed for event schedules.
• Adheres to the highest level of professionalism
• Maintain a philosophical alignment with our core values, which can be found on our website: www.charlottelatin.org, including a commitment to promoting diversity, equity, and inclusion

Working Conditions and Environment 

• Intermittently lift, carry, push, and pull up to 50 pounds. 
• Continuously see, sit, balance, grasp, and have repetitive use of arms, wrists, hands, and fingers; and some fine finger dexterity. 
• Frequently talk and hear. 
• Intermittently stand, stoop, bend, twist, crouch, kneel, crawl, walk, climb stairs, step stools and ladders, operate foot and hand controls, squeeze, and reach above shoulders. 
• Exposure to dust, chemicals, fumes, flammables, grease, dirt, stacked materials, electrical equipment, machinery, low to medium noise levels, and moderate indoor temperatures of heat and cold. 
• Long or odd hours, as needed.
• Individuals must also be able to safely operate a golf cart or similar vehicle.