Office Coordinator

TO APPLY

Please submit your tailored resume and cover letter to ccf@charlottecf.org No phone calls please.

POSITION DESCRIPTION

The Office Coordinator ensures the smooth day-to-day operations of the Charlotte Community Foundation (CCF) by managing administrative tasks, coordinating office services, and supporting staff and visitors. This role is central to maintaining an organized, welcoming, and efficient work environment and often serves as the first point of contact for guests, vendors, and partners. This position will take daily directions and reporting from the Chief Financial Officer (CFO).

DUTIES & RESPONSIBILIES

·        Staff & Visitor Support

Greet and direct individuals visiting the foundation’s location, answer, assist, and direct all incoming telephone calls to appropriate parties. Coordinate businesses’ lunches, meeting needs and other related duties.

·        Administrative & Office Support

Perform related clerical work such as typing, filing, and sorting mail distribution. Use applicable software programs to create inventories, letters, and other business-related documents.

·        Facilities & Operations Management

Maintain office supply inventory and purchasing. Open or close the facility buildings, ensure meeting rooms are organized and tidy, contribute to the preparation, set up and breakdown of special events, as needed.

·        Compliance & Recordkeeping

Maintain accurate records of contracts and vendor agreements, assist with implementation and documentation of operational policies and procedures. Ensure compliance with organizational policies, including confidentiality and safety standards.

·        Additional tasks as assigned

Provide back-up support to other staff as needed. Contribute to special projects to improve office systems, culture, and efficiency.

QUALIFICATIONS

 Experience

·        Demonstrated administrative experience

·        Excellent customer relationship skills

·        Technical proficiency with basic office and business meeting equipment & software

·        Excellent oral and written communication skills

Preferred Qualifications

• Familiarity with community foundations, nonprofits, or philanthropy is a plus.
• A bachelor’s degree a positive.
• A positive outlook, with a sense of humor a bonus.
• Knowledge of Charlotte County, FL

Compensation and Benefits

The position is full-time, with CCF in-person office hours as Monday through Friday from 9:00 am to 5:00 pm. The salary range for this position is $35,000 – $45,000 USD annually. Benefits include an insurance stipend, retirement matching, and paid holidays.

The prime candidate for this position will be mission-driven and attracted to the personal and professional fulfillment of owning a new role and becoming part of a new team being formed to make an impact at the community level. Training relevant systems will be provided.

ABOUT CCF

The Charlotte Community Foundation (CCF) is a philanthropic organization dedicated to enriching the quality of life in Charlotte County, FL. Think of CCF as a savings account for Charlotte Co., with proceeds from our endowed funds distributed as grants for local nonprofits and scholarships. In more technical terms, CCF is a tax-exempt public charity that works with individuals, companies, organizations and advisors to help enrich the quality of life for everyone in our community. Through committed volunteers and a small professional staff, CCF connects people, charitable causes, and permanent capital for community impact.

As it builds on 20 years of status as a community foundation, CCF is under new leadership. In 2024, the Board of Directors and staff incorporated community input to develop and approve a new Mission and Vision and define Core Values to guide our work in serving our community going forward.

MISSION: Foster philanthropy across Charlotte County to enhance our community for generations.

VISION: Charlotte County looks to CCF for philanthropic education, impactful grants, nonprofit training, and community leadership.

CORE VALUES (LIVE):

Listen: CCF will listen to the whole county. We will seek first to understand, then be respectful and clear in our responses. We will seek input and foster dialogue as our community’s philanthropic resource.

Intend: CCF will move strategically. We will focus on our purpose as Charlotte County’s permanent source of philanthropic capital and seek to build lasting impact for the long-term.

Value Expertise: CCF will build confidence in its leadership through professional acumen and integrity amongst its board and staff. We will champion excellence in nonprofit practice.

Earn Trust: CCF will strive to be transparent and accountable, seeking to instill credibility and reliability as thoughtful stewards of our community’s philanthropic capital.