What are the responsibilities and job description for the Administrative Assistant - Friend of the Court position at Charlevoix County?
Job Title: Administrative Assistant
Department: Friend of the Court / 33rd Circuit Court Employer - Charlevoix County
Reports to: Friend of the Court Director
FLSA: Full-Time Hourly/Non-Exempt
Grade: G2-S, $19.80 per hour
Updated: October 29, 2025
Position Summary:
Under the supervision of the Friend of the Court Director, provides clerical support to the Friend of the Court staff and maintains general daily functioning of office operations. Answers the phone, assists clients appearing at the service window, maintains Friend of the Court case files, and processes documents. Provides back-up for the Accounts Manager. Maintains dockets for referee hearings and judicial hearings.
Primary Duties & Responsibilities:
- Customer service
- Answer phone, provide requested information, or transfer call, as necessary
- Assist clients appearing at service window by providing requested information, or notifying appropriate caseworker
- Back up for financial flow responsibilities
- Taking payments from clients at service window and issuing receipts
- Maintain updated client information
- Send postal verifications, as necessary
- Perform locate functions for returned mail
- File Maintenance
- Open(unlock)/close(lock) file cabinets daily and maintain area
- Set up new files and repair/expand existing case file sets
- File loose documents in appropriate files
- Facilitate referee hearings and judicial hearings
- Maintain/update referee dockets and judicial dockets
- Maintain updated court dates in MiCSES
- Confirm courtroom availability and set up
- Ensure files are available for referee hearings
- Facilitate remote participation in hearings (Zoom)
- Clerical support
- Distribute incoming mail
- Retrieves and distributes incoming FAX/interoffice/Court correspondence
- Process documentation at the direction of Friend of the Court staff
- Process Motion and Orders to Show Cause regarding parenting time
- Maintain updated forms bank and ensure copies are available for distribution to the public
- Manage bond application and contempt / purge payments
- Records team meeting minutes and sends out to FOC team
- Any other similar, related task as assigned by the Friend of the Court
- Bench warrant list
- Maintain bench warrant list with current information
- Pursue location attempts for clients appearing on bench warrant list
- Completes monthly LEIN validation report
How to Apply:
Please submit as one package, a cover letter, resume and Charlevoix County employment
application (available on the website’s “employment opportunities” page) to: Charlevoix County Human Resources, 13513 Division St., Charlevoix, MI 49720, or to administration@charlevoixcounty.org.
Job Type: Full-time
Pay: From $19.80 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $20